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Skills

  • Event coordination
  • Multi-tasking under pressure
  • Vendor Relations Improvement
  • Expense Tracking and Reconciliation
  • Interdepartmental communication
  • Confidential file handling
  • Contract Reviewing and Negotiation
  • Operations support
  • Technical troubleshooting
  • Office supply management

Work Experiences

  • Compiled financial reports for 8 months with zero errors.
  • Coordinated off-site events for 9 employees, ensuring all aspects of travel, venue, and catering were handled efficiently and under budget.
  • Conducted travel research.
  • Collaborated with the IT department.
  • Coordinated with third-party vendors and contractors.
  • Conducted travel research and arranged accommodations for executives, reducing travel costs by 76% through strategic vendor relationship management.
  • Assist with photo shoots for e-commerce.
  • Arranged accommodations for executives.
  • Assisted during a procedure.
  • Various mechanical and electronic CAD drawings were sorted and filed.

Summaries

  • Conscientious Temporary Assistant with a record of troubleshooting technical issues across departments, minimizing downtime and saving $17 in lost productivity.
  • Drove 28% retention increases.
  • Detail-focused Temporary Assistant.
  • Designed a new filing system.
  • Adaptable Temporary Assistant with experience across various departments. Recognized for seamlessly facilitating event coordination and logistics, contributing to 81% attendee satisfaction.
  • Created compelling presentation materials.
  • Dedicated Temporary Assistant supporting executives by managing travel logistics for 12 individuals across multiple locations, delivering seamless experiences and reducing travel hiccups by 20%.
  • Corrected discrepancies in payroll.
  • Achieved 49% accuracy in invoicing.
  • Adept at multitasking in high-pressure environments.

Accomplishments

  • Assisted in setting up video conferencing and tech support for internal meetings, reducing meeting downtime by 83%.
  • Monitored and handled all incoming office correspondence, prioritizing and distributing over 4 mail items per week.
  • Assisted in organizing procedure, attended by over 4 attendees, ensuring smooth operation and positive feedback.
  • Assumed responsibility for document archiving, introducing new filing protocols that improved document retrieval times by 20%.
  • Assisted in year-end tax preparation, aiding the finance team in filing accurate returns ahead of the submission deadline.
  • Provided administrative support during recruitment, managing interview schedules of 16 candidates with no scheduling conflicts.
  • Organized community outreach events, increasing company engagement in local initiatives by 4%.
  • Set up and maintained client accounts, improving database accuracy by 39% using Microsoft Excel.
  • Reconciled financial transactions and monthly expense reports, identifying discrepancies worth $6 and reporting to management.
  • Updated customer profiles using procedure to maintain current data, improving customer outreach by 15%.

Affiliations

  • Participation, APEX – The Conference for Administrative Professionals – Focused on enhancing skills in financial reporting and forecast presentation in corporate settings.
  • Participant, Corporate Event Planning Certification, 2024 – Obtained certification in conference and meeting planning, with practical experience in company event logistics.
  • Participating Member, International Virtual Assistants Association (IVAA) – Trained in virtual administrative support and process enhancement for remote tasks.
  • Certificate Holder, Project Management for Administrative Professionals, 2022 – Completed program focusing on budgeting, financial tracking, and project planning.
  • Member, Toastmasters International – Regularly work on communication and leadership skills necessary for effective team coordination and vendor management.
  • Affiliate, National Association for Professional Women (NAPW) – Engaged in courses and conferences dedicated to advancing professional support staff in corporate settings.
  • Certification Holder, Google Sheets & Process Automation, 2024 – Using skills from this program to streamline financial report compilation and documentation accuracy.
  • Certified Participant, ServiceNow Training Program – Accredited for proficiency in automated systems used for invoice processing and reconciliation.
  • Volunteer, Local Business Network Annual Conference – Provided logistical assistance and ensured smooth event operations with a focus on customer engagement.
  • Volunteer Coordinator, Chamber of Commerce Phoenix Networking Events – Responsible for facilitating event logistics, improving overall attendee experience, and boosting satisfaction levels.

Certifications

  • Certified Meeting Planner (CMP) - Events Industry Council
  • Asana Certified Pro - Asana
  • Microsoft Office Specialist (MOS) Certification initiative
  • Data Entry Certification - Microsoft Excel
  • QuickBooks Certified User - Intuit
  • Trello Advanced User Certification - Trello
  • Effective Communication Skills Course - Beacon Labs
  • Certified Travel Associate (CTA) – category
  • Certified Office Manager (COM) - system
  • Vendor Management Certification - Meridian

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