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Skills

  • Report development
  • Confidential data management
  • Database administration
  • Transcription and dictation
  • Executive presentations
  • Advanced proficiency with Power BI for financial management
  • Administrative support
  • 8 WPM typing speed
  • Business Administration
  • Scheduling and calendar management

Work Experiences

  • Completed forms, reports, logs, and records to expedite the processing of all human resources documentation.
  • Discovered new sources for office supplies and kept a close eye on inventory usage to save $16.
  • Kept the reception area clean to foster a positive, professional atmosphere for all stakeholders, including Research Administrative Assistants and clients.
  • Answered phone calls from clients, vendors, and a variety of other callers looking for information.
  • Prepared meeting minutes and edited subcontractor proposals, project punch lists, transmittals, and memorandums for organizational support.
  • Provided professional greetings to incoming visitors and customers, as well as friendly, knowledgeable assistance.
  • Maintained adequate stock levels in the office by restocking supplies and placing purchase orders.
  • Handled phone and email correspondence, made copies, and handled incoming and outgoing mail and faxes as part of my administrative duties.
  • Completed special projects on time and on budget, exceeding the goals of both the metric department and the organization as a whole.
  • Created new filing and organizational procedures that helped the company save $15 per several months in labor costs.

Summaries

  • Exceptional at adhering to strict financial controls and deadlines.
  • Research Administrative Assistant who is motivated and has a good understanding of metric processes, customer relations, and multi-line phone systems.
  • Capable of gathering and organizing specific data as well as converting documents into the desired formats.
  • Outgoing and well-organized, with exceptional coordination and interpersonal skills.
  • Experienced in balancing high-volume inquiries with administrative requirements for a 12-person team.
  • Expert at multitasking in a fast-paced environment.
  • Expert at locating and resolving inconsistencies.
  • Document management, process improvement, and regulatory compliance are all areas where I've had a lot of experience.
  • Customer service and conflict resolution skills are excellent.
  • Dedicated to keeping track of program data, creating framework reports, and cross-functional collaboration.

Accomplishments

  • Prepared and delivered presentations on administrative workflow improvements at team meetings, contributing to a 64% increase in administrative efficiency for the department.
  • Assisted in preparing annual reports submitted to system, reducing errors and ensuring compliance with funding guidelines, meeting all deadlines without delay.
  • Collaborated with senior researchers to perform literature reviews, aiding in the development of new research proposals and methodologies within Miscellaneous.
  • Contributed to the development of grant proposals that secured funding from category, helping secure 13 for departmental research projects.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Optimized document management systems to ensure compliance with initiative, minimizing delays in research submissions and reducing errors in regulatory documentation by 17% over one year.
  • Resolved product issue through consumer testing.
  • Managed and maintained a comprehensive lab inventory, ensuring optimal supply levels and preventing resource shortages that could delay research progress.
  • Reviewed and reconciled grant-related budget reports on a monthly basis, ensuring alignment with overall project goals and compliance with framework financial guidelines.
  • Organized, maintained, and updated a comprehensive database containing program, ensuring data integrity and compliance with institutional and federal regulations.

Affiliations

  • International Association of Administrative Professionals
  • The Association of Clinical Research Organizations (ACRO)
  • Public Responsibility in Medicine and Research (PRIM&R)
  • National Association of Social Workers
  • Association of Information Technology Professionals
  • American Society of Safety Professionals
  • Association for Supply Chain Management (APICS)
  • Society of Research Administrators International (SRAI)
  • Society for Clinical Data Management (SCDM)
  • Jaycees

Certifications

  • Certified Clinical Research Professional (CCRP) by Society of Clinical Research Associates (SOCRA)
  • Public Health Research Certification by initiative
  • SHRM Certified Professional (SHRM-CP)
  • ServSafe
  • Google Certified Professional Cloud Architect
  • Certified Business Analysis Professional (CBAP)
  • Certified Administrative Professional (CAP) by International Association of Administrative Professionals
  • Certified Clinical Documentation Specialist (CCDS) by Association of Clinical Documentation Integrity Specialists
  • Biomedical Research Ethics Certification by Brightline
  • Certified Data Management Professional (CDMP) by DAMA International

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