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Skills

  • MS Office
  • Category equipment
  • Cross-Department Communication
  • First Aid/CPR
  • Proficiency in SAP
  • Mail merging
  • Business operations
  • Invoicing support
  • Government documentation regulations
  • Historical records digitization

Work Experiences

  • Archived project documentation.
  • Achieved successful completion of $66,000 contract.
  • Collaborated with internal staff to process documents and send them to the closing department.
  • Prepared project documents according to the project manager's, team's, or client's specifications.
  • Led the development, development, and maintenance of multiple complex and high-priority contracts between the company and its business partners, vendors, and suppliers.
  • Assisted in the creation and implementation of corporate document standards, numbering conventions, and templates.
  • Tracked the performance of system and process integrity, vendors, internal workflows, and SLAs by monitoring and creating control reporting.
  • Achieved 38% improvement in project accuracy.
  • Compared incoming data to quality, integrity, and accuracy standards, found flaws, and implemented timely fixes.
  • Cleaned, formatted, and applied styles to documents that were converted from one application to another.

Summaries

  • Professional in document management with experience managing processes for master documentation and archives.
  • Document Control Specialist Contractor with a proven track record of analyzing, processing, and securing procedure documents by codifying and enforcing top-notch systems.
  • Maintains workflows and coordinates files in accordance with business, customer, and project management requirements.
  • Seek to contribute 6 years of Miscellaneous experience and take on a challenging position dedicated to improving system operations and internal workflows.
  • Dedicated to learning, growing, and succeeding in Miscellaneous.
  • Achieved Outstanding Service Award for quality control in document management.
  • Experience managing and overseeing contracts and documents as an in-house document review specialist.
  • Excellent track record of resolving issues, increasing customer satisfaction, and driving overall operational improvements.
  • Trains the operating units that are responsible for creating and editing contracts.
  • Overall morale and productivity are boosted by experience in policy development and staff management procedures.

Accomplishments

  • Implemented an optimized file categorization system, improving document retrieval times by 23%.
  • Led program-wide document control audits, identifying and rectifying 7 discrepancies, resulting in 46% compliance improvement.
  • Created and maintained documentation for critical corporate policies, contributing to the company's recognition with Innovation Award for best practices.
  • Collaborated with the IT team to transition legacy documents into cloud-based storage, accelerating access and cutting back on physical storage costs by 63%
  • Reduced data redundancy by implementing a version tracking system, resulting in 68% fewer duplications in shared databases.
  • Ensured accuracy of over 4 document revisions, contributing to the successful rollout of a compliance audit with Cedar Works.
  • Designed document retention schedules tailored to project lifecycles, preventing 9 potential legal audit discrepancies.
  • Delivered training on version control software for 18 employees, reducing revision-related errors across departments.
  • Created and circulated standardized document templates, reducing project delays by 69% for 11 distinct projects.
  • Designed and implemented a streamlined numbering system for document identification, simplifying document tracking and storage processes.

Affiliations

  • American Society for Quality (ASQ)
  • International Association of Administrative Professionals
  • Society of Women Engineers
  • International Council of Nurses
  • Lean Six Sigma Certification – Cedar Works
  • Engineering Document Management (EDM) Community
  • Toastmasters
  • Regulatory Affairs Professionals Society (RAPS)
  • Institute of Certified Records Managers (ICRM)
  • Business Process Management Professionals Group

Certifications

  • CompTIA A+ Technician
  • Cisco Certified Internetwork Expert (CCIE)
  • Certified Change Management Professional (CCMP) – category
  • Compliance and Risk Management Certification – metric
  • Document Control Certification – standard
  • Certified Document Controller (CDC) - Summit Group
  • Certified Information Professional (CIP) – standard
  • Certified Information Systems Auditor (CISA) - program
  • Records and Information Management Certification (RIM) - metric
  • CompTIA Security+

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