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Skills

  • Event planning and execution
  • MS Office
  • Project organization
  • Strategic planning
  • Executive hiring process support
  • Advanced schedule coordination
  • Advanced MS Office Suite
  • Communications
  • Regulatory compliance
  • Business Administration

Work Experiences

  • Coordinated all aspects of the President’s charitable initiatives and public relations activities, enhancing the organization’s brand perception and community impact.
  • Assisted in the successful launch of HubSpot by creating timelines, tracking milestones, and coordinating with cross-functional teams, resulting in the product hitting the market 11% ahead of schedule.
  • Coordinated with legal teams to prepare documentation for executive decisions that required board approval, resulting in smooth transaction processing and legal compliance.
  • Assisted in the launch of Salesforce.
  • Created follow-up correspondence for the President.
  • Was in charge of assigning executive tasks as well as managing complex calendars and administrative functions.
  • Assisted the president in reviewing legal contracts.
  • Approved all external-facing company communications.
  • Assisted the President in preparing for interviews and public appearances, maintaining a consistent media narrative that aligned with the company’s strategic focus.
  • Responded to emails and other correspondence to facilitate communication and improve business processes.

Summaries

  • Stakeholder engagement and workflow optimization are tasks that I am uniquely qualified to perform.
  • Accomplished assistant with a portfolio of high-profile achievements in managing sensitive corporate relocations across 17 locations with zero downtime for daily operations.
  • Recognized for motivating management team members to achieve their goals and fostering innovative work environments.
  • Adept at directing vendor negotiations.
  • Proven leadership, operational excellence, and organizational development skills, as well as a thorough understanding of the process business.
  • Executive Assistant who is detail-oriented and driven and has experience solving problems and managing daily office functions.
  • Personal Assistant to the President is a smooth and efficient Personal Assistant to the President who has experience improving executive productivity and business operations.
  • Proficient in the use of HubSpot and method equipment.
  • Accomplished multi-tasker.
  • Supporting professional needs with well-organized precision is a track record.

Accomplishments

  • Documented and resolved metric which led to framework.
  • Spearheaded organization of VIP meetings with stakeholders, saving 64% in planning time through streamlined processes.
  • Implemented an automated invoicing system for the President’s office, reducing manual errors and improving processing speed by 50%.
  • Designed and maintained a KPI dashboard that tracked 14 key performance indicators, allowing for real-time executive decision making.
  • Negotiated with external vendors to secure team leadership contracts at a reduced rate of $17, decreasing operational costs significantly.
  • Reduced operational inefficiencies by 56% after implementing a refined project milestone tracking system, improving cross-functional communication.
  • Coordinated a 15-city international tour for the President, optimizing travel logistics and achieving a 45% reduction in trip expenses.
  • Performed detailed expense tracking for the executive office, resulting in budget savings of $8 per quarter by reducing duplicate expenditures.
  • Managed all executive-level correspondence, ensuring timely responses to inquiries and maintaining high professional standards.
  • Coordinated targeted communications campaigns for key stakeholders, improving response times and increasing retention rates by 24% after 2015.

Affiliations

  • Association of Information Technology Professionals
  • Society of Human Resource Management
  • Meeting Professionals International (MPI)
  • International Association of Administrative Professionals
  • International Virtual Assistants Association (IVAA)
  • Project Management Institute
  • American Medical Informatics Association
  • Freemason
  • Executive Support Network
  • Society of Women Engineers

Certifications

  • SHRM Certified Professional (SHRM-CP)
  • Emotional Intelligence for Leadership Certification - Vantage
  • Notary Public License Oregon
  • Certified Digital Productivity Expert – Jira or ServiceNow
  • Certified Administrative Professional (CAP) - International Association of Administrative Professionals (IAAP)
  • Cisco Certified Network Associate (CCNA)
  • Six Sigma Yellow Belt certification
  • Microsoft Certified Systems Engineer (MCSE)
  • Project Management Professional (PMP) – Project Management Institute (PMI)
  • Certified Virtual Collaboration Facilitator – Vantage

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