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Skills

  • Team building
  • File encryption and security measures
  • Operational improvement
  • Project assistance
  • Document approval workflow optimization
  • Recordkeeping skills
  • Cross-departmental collaboration
  • Data entry accuracy
  • Technical writing
  • Regulatory compliance

Work Experiences

  • Aligned document retention policies with industry regulations.
  • Prepared project documents according to the project manager's, team's, or client's specifications.
  • Collaborated with internal team members to find proactive solutions to problems.
  • Was in charge of file archiving and retrieval.
  • Engineering change orders were completed, configured, and revised by me.
  • Ensured continuity among corporate and divisional work teams by documenting and communicating actions, irregularities, and ongoing needs.
  • Aided in the troubleshooting of documents, including corrupt documents and files.
  • Assisted in the creation and implementation of corporate document standards, numbering conventions, and templates.
  • Was in charge of document control system training, setup, and maintenance.
  • Maintaining an orderly and clean control room aided in efficient document processing.

Summaries

  • Achieved 15 quarters of zero document revision errors.
  • Document Control Specialist with experience storing, managing, and maintaining company and project documents with accuracy and quality in mind.
  • Clear understanding of workflow optimization and process improvement as well as team leadership training.
  • Excellent attention to detail and a strong sense of organization.
  • Document Coordinator is a multi-talented Document Coordinator who is consistently rewarded for planning and operational improvements.
  • Experience as a Documentation Specialist ensuring that an organization's documents are stored effectively and are easily accessible to employees.
  • Experience managing and overseeing contracts and documents as an in-house document review specialist.
  • Accelerated approval processes by 41%.
  • Recognized for motivating management team members to achieve their goals and fostering innovative work environments.
  • Maintains workflows and coordinates files in accordance with business, customer, and project management requirements.

Accomplishments

  • Orchestrated a company-wide transition to a paperless documentation system, reducing hard copy storage needs by 3 and improving data access across all departments.
  • Performed expert-level content review and editing of over 7 documents per 18 months, improving clarity and ensuring adherence to company style guides.
  • Led destruction of obsolete records in compliance with framework, achieving a 53% reduction in holding costs for archival storage.
  • Resolved product issue through consumer testing.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Completed urgent, time-sensitive submission of 13 compliance reports by program, avoiding fines and ensuring the company's ability to maintain operations in the Pacific Northwest.
  • Successfully compiled and processed regulatory filings, resulting in approval from metric within framework, ahead of schedule.
  • Initiated the implementation of a QR coding system to track document versions, reducing manual tracking efforts by 85%.
  • Generated weekly and monthly summary reports for senior management, ensuring that 15 KPI metrics and compliance guidelines were consistently met.
  • Collaborated with team of 18 in the development of framework.

Affiliations

  • National Society of Professional Engineers (NSPE) — Engineering Document Control
  • Certified Document Manager (CDM) by AIIM International
  • Lions Club
  • Project Management Institute (PMI) - Certified Associate in Project Management (CAPM)
  • Society of Women Engineers
  • International Organization for Standardization (ISO) — Certified Lead Auditor in Document Control
  • Association of Change Management Professionals (ACMP)
  • Association of Legal Administrators (ALA) — Document Control Track
  • Institute of Certified Records Managers (ICRM)
  • Society of Human Resource Management

Certifications

  • Certified Document Controller – Harbor & Co.
  • Certified Information Professional (CIP) – Meridian
  • Six Sigma Yellow Belt Certification - 2016
  • ServSafe
  • CompTIA Network+
  • Certified Document Management Specialist (CDMS) - Summit Group
  • Google Certified Professional Cloud Architect
  • Enterprise Content Management (ECM) Specialist Certification Cedar Works
  • Microsoft Certified Systems Engineer (MCSE)
  • Certified Compliance and Ethics Professional (CCEP) - Brightline

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