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Skills

  • Vendor management
  • Executive leadership
  • Executive sales strategies
  • Executive calendars
  • Executive presentations
  • Budget Management
  • Time management
  • Executive-level presentations
  • Advertising executive
  • Contract negotiations

Work Experiences

  • Organized and ran meetings and events, as well as attending meetings to take minutes.
  • Planned domestic and international travel, including airfare, hotel reservations, and ground transportation.
  • Acted as chief liaison between the CEO and system, expediting approval processes that resulted in $3 savings for the quarter.
  • Completed special objectives and projects in response to board member requests.
  • Collaborated with auditors, providing assistance and clerical support throughout the audits.
  • Oversaw a complex annual meeting with 11 presenters, 12 international attendees, and a $7 budget that included livestream production, remote location arrangements, and senior executive accommodations.
  • Coordinated catering for the annual staff development forum, distributed company-wide announcements, and booked conference rooms.
  • Updated the organization's policies and practices and tracked the results.
  • Assisted a sales force of 18 sales reps with sales and marketing.
  • Created and updated spreadsheets and databases to track, analyze, and report on performance and sales data.

Summaries

  • Proven ability to manage complex functions that necessitate refined multitasking abilities.
  • Acting Executive Assistant is a multi-talented Acting Executive Assistant who is consistently rewarded for planning and operational improvements.
  • Supporting leaders in management and executive roles for over 14 years.
  • With an organized approach and strong multitasking abilities, dedicated to maximizing customer satisfaction and exceeding business objectives.
  • Recognized on a regular basis for outstanding performance and contributions to the Miscellaneous industry's success.
  • Recognized for motivating management team members to achieve their goals and fostering innovative work environments.
  • Acting Executive Assistant is a detail-oriented Acting Executive Assistant who has extensive experience assisting senior executives in large corporations.
  • Professional administrative assistant with a strong desire to learn and grow.
  • Executive Assistant who is detail-oriented and driven and has experience solving problems and managing daily office functions.
  • Reliable Acting Executive Assistant who pays close attention to detail, accuracy, and the impact of reports and communications on the business.

Accomplishments

  • Trained new administrative staff on company policies and procedures, achieving 20% retention rate.
  • Mentored junior administrative staff in time management techniques, improving overall team efficiency by 54%.
  • Streamlined internal collaboration by setting up a centralized communication hub, reducing internal email traffic by 49%.
  • Coordinated international and domestic travel schedules for C-suite executives, reducing booking time by 73%.
  • Authored executive-level presentations that were instrumental in securing Summit Group worth 5 in revenue.
  • Led the merger of two departments' administrative processes, resulting in operational efficiency gains of 34%.
  • Initiated cost-saving measures in travel and meeting arrangements, reducing annual executive travel budget by $17.
  • Directed the administrative logistics for framework, facilitating smooth operations resulting in a timely completion ahead of schedule.
  • Negotiated vendor contracts for office supplies, reducing operational costs by $4 annually.
  • Oversaw the planning and execution of executive retreats and team-building events, garnering excellent feedback from over 16 participants.

Affiliations

  • Event Management Certified Program Scrum Master
  • Project Management Institute
  • Bureau of Labor Statistics Executive Support Advisory Council
  • Jaycees
  • Administrative Officers Network (AON)
  • American Bar Association - Legal Secretaries Division
  • American Society of Safety Professionals
  • Rotary International
  • Society for Human Resource Management (SHRM)
  • International Council of Nurses

Certifications

  • ServSafe
  • SHRM Certified Professional (SHRM-CP)
  • Salesforce
  • Microsoft Office Specialist (MOS) Certification – Word/Excel
  • Six Sigma Yellow Belt
  • Certified Human Resources Specialist (CHRS)
  • Certified Productivity Increasing Professional (CPIP)
  • Multilingual Proficiency Test Japanese by category
  • CompTIA Security+
  • Google Workspace (G Suite) Administrator Certification

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