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Skills

  • administer training modules
  • Tracking documents
  • Appointment scheduling
  • Human resources best practices
  • File migrations and audits
  • Internet research
  • Workflow coordination
  • Merchandising
  • Coordinating program activities
  • Shipping and receiving

Work Experiences

  • Assisted with inbound and outbound document processes, such as document sorting, logging, and work order creation.
  • Sent documents, organized revisions, and kept track of the changes.
  • Kept track of current employees and informed them of internal opportunities.
  • Provided contract development teams with training on proper responses and contract flexibility.
  • Gathered statistical data to improve reports and presentations, and I coordinated employee appointments and meetings.
  • Processed and verified an average of 2 monthly invoices for a small business.
  • Oversaw the creation and review of contractual documents that govern the company's relationships with clients, partners, vendors, and employees.
  • Scanned all of the documents and entered them into the procedure records management system.
  • Collaborated with internal staff to process documents and send them to the closing department.
  • Created and maintained user accounts and ensured that documents were properly routed for approval and training.

Summaries

  • Risk assessment and performance reporting skills, as well as problem-solving knowledge.
  • Data entry, schedule management, and event planning are just a few of the skills this enthusiastic and well-organized Administrative Assistant possesses.
  • For a polished public image, excellent at maintaining a professional appearance with customers of all backgrounds.
  • Reliable and ambitious self-starter looking for an Administrative Assistant position with a growing company to use her diverse background.
  • Exceptional at forming strong working relationships with coworkers and assisting with a variety of administrative tasks and responsibilities, such as data analysis and workflow optimization.
  • Document Controller is a skilled Document Controller who can train new administrative professionals, support program needs, and manage projects with little supervision.
  • Asana and Workday experts.
  • Providing expertise in document creation, organization, and management for procedure requirements.
  • Maintains workflows and coordinates files in accordance with business, customer, and project management requirements.
  • Data analysis and workflow optimization are tasks that I am uniquely qualified to perform.

Accomplishments

  • Introduced cloud-based document management system, increasing file accuracy and accessibility by 67%.
  • Led technical document control for cross-departmental projects, contributing to on-time project deliverables and 71% increased efficiency.
  • Completed payroll for staff of 9 direct reports.
  • Oversaw implementation of new phone system which resulted in more cost-effective service.
  • Training: Responsible for training all new employees to ensure continued quality of customer service.
  • Vendor Management: Negotiated low vendor rates for office supplies.
  • Coordinated with cross-functional teams to seamlessly integrate document control systems, enhancing interdepartmental communication and resource sharing.
  • Updated and maintained company database to reflect current and accurate client records for more than 9 accounts.
  • Implemented a streamlined document control process, reducing document retrieval time by 21%.
  • Collaborated with legal and project teams to redline contract drafts, reducing document approval delays by 81% days.

Affiliations

  • Information Governance Professionals Group
  • Society of Document Control Compliance (SDCC)
  • Certified Technical Documentation Professionals Association (CTDPA)
  • International Organization for Standardization (ISO) Committee Member
  • National Contract Management Association (NCMA)
  • Society of Human Resource Management
  • Rotary International
  • Business Process Management Institute (BPMI)
  • Project Management Institute
  • Institute of Document Control and Archiving Professionals

Certifications

  • Six Sigma Yellow Belt for Document Processing Optimization
  • Lean Six Sigma Green Belt Certification
  • Enterprise Resource Planning (ERP) Process Integration Certification
  • DocuWare Certification in Document Workflow Automation
  • Data Privacy and Protection Certification
  • Certified Information Governance Officer (CIGO)
  • CompTIA A+ Technician
  • Certified Facility Manager (CFM) by IFMA
  • Certified Information Security Manager (CISM) by ISACA
  • Information Governance Professional (IGP) by ARMA

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