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Skills

  • Creating consistent naming conventions
  • Proficiency in SAP
  • Change management during system migration
  • GMP compliance documentation
  • Digital file organization
  • Document scanning proficiency
  • Problem resolution
  • Developing scalable document management strategies
  • Electronic document management systems (EDMS)
  • Approval cycle optimization

Work Experiences

  • Cleaned, formatted, and applied styles to documents that were converted from one application to another.
  • Was in charge of releasing and updating drawings and specifications.
  • Tracked the performance of system and process integrity, vendors, internal workflows, and SLAs by monitoring and creating control reporting.
  • Created and implemented system implementation plans to allow users and documentation to be integrated during company mergers.
  • Uploaded company policies and procedures to EDMS, which were then routed for approval and training.
  • Assisted with inbound and outbound document processes, such as document sorting, logging, and work order creation.
  • Audited the document storage system to identify and dispose of outdated files, decreasing clutter and freeing up 7 GB of digital storage.
  • Was in charge of document control system training, setup, and maintenance.
  • Collaborated with internal staff to process documents and send them to the closing department.
  • Data books in physical, digital, and CD formats were created by me.

Summaries

  • Document Manager with 3 years of successful data analysis and workflow optimization experience.
  • Document Control Specialist with experience storing, managing, and maintaining company and project documents with accuracy and quality in mind.
  • Trains the operating units that are responsible for creating and editing contracts.
  • Document Control Specialist with Miscellaneous experience of 16 years.
  • Microsoft Word formatting and document management skills.
  • Growth mindset and eagerness to assist the team in moving the company forward with any task.
  • Expert QuickBooks user with exceptional technical knowledge, communication skills, and a commitment to quality and accuracy.
  • Dedicated to learning, growing, and succeeding in Miscellaneous.
  • Document Management Specialist with administrative support and other responsibilities.
  • Accomplished Document Manager with hands-on experience in migrating over 9 records to cloud storage, significantly reducing physical data storage costs and increasing retrieval efficiency.

Accomplishments

  • Reduced document handling errors by 42% by implementing comprehensive guidelines and conducting ongoing training sessions for staff.
  • Developed and enforced a document retention policy that decreased unnecessary long-term storage accumulation by 29%.
  • Coordinated the transfer of 7 high-priority paper documents to a secure electronic system, increasing document integrity and reducing handling errors by 59%.
  • Developed a standardized document retention policy that ensured compliance with industry regulations and reduced overall storage costs by $5 annually.
  • Spearheaded initiatives to reduce document storage redundancy, which led to an annual savings of $9 in physical and cloud storage costs.
  • Introduced automation tools like Salesforce for document classification, tagging, and retrieval; reduced document search and retrieval times by 79%.
  • Re-engineered the document approval process, increasing on-time submissions by 53%.
  • Resolved product issue through consumer testing.
  • Collaborated with team of 18 in the development of process.
  • Led an initiative to significantly reduce physical document storage by 42% by transitioning to cloud-based solutions.

Affiliations

  • American Society of Safety Professionals
  • American Medical Informatics Association
  • Project Management Institute
  • National Association of Social Workers
  • Electronic Document Management Professional Group (EDMPG)
  • Association for Information and Image Management (AIIM)
  • Information Systems Audit and Control Association (ISACA)
  • Cloud Storage Optimization and Control Group
  • Association for Supply Chain Management (APICS)
  • Records Management and Compliance Audits (RMCA) Professionals

Certifications

  • Bentley ProjectWise Administrator Certification
  • Enterprise Content Management (ECM) Specialist Certification
  • ISO 9001:2015 Lead Auditor Certification
  • Certified Public Accountant (CPA)
  • Certified Document Control Specialist (CDCS)
  • Certified Information Professional (CIP)
  • Project Management Professional (PMP)
  • Certified Digital Records Manager (CDRM)
  • Electronic Records Management Certification
  • Apple Certified Associate (ACA)

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