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Skills

  • Databook preparation
  • First Aid/CPR
  • Document control best practices
  • Digital scanning and record retention
  • Archive management
  • Effective written and verbal communication
  • Regulatory compliance
  • Problem resolution
  • Advanced skills in SAP
  • Document indexing and metadata tagging

Work Experiences

  • Achieved 7 successful approvals.
  • Devised and implemented a new process for approving design plans and engineering change requests in order to reduce cycle time.
  • Achieved a 15% boost in team efficiency.
  • Acted as the key point of contact for all project-related documentation, ensuring precise adherence to contractual obligations and legal requirements.
  • Cleaned, formatted, and applied styles to documents that were converted from one application to another.
  • Stayed up to date on current regulations, particularly those pertaining to the research industry and document creation.
  • Collaborated with internal team members to find proactive solutions to problems.
  • Achieved 42% fewer document recalls in 2020.
  • Assisted in the development and maintenance of the documents that resulted from the continuous improvement activities.
  • Tracked the performance of system and process integrity, vendors, internal workflows, and SLAs by monitoring and creating control reporting.

Summaries

  • Multitasks effectively and manages shifting priorities.
  • Provided vision, direction, development, and maintenance of multiple complex and high-priority contracts that directly impacted the organization's business strategies.
  • Experience as a Documentation Specialist ensuring that an organization's documents are stored effectively and are easily accessible to employees.
  • Dedicated to learning, growing, and succeeding in Miscellaneous.
  • Strong organizational and multitasking skills, as well as the ability to work independently.
  • Working knowledge of document management systems.
  • Document Management Specialist with administrative support and other responsibilities.
  • Within Miscellaneous, senior Document Control Associate and outstanding performer in project management and data analysis.
  • Expert Adobe Creative Suite user with exceptional technical knowledge, communication skills, and a commitment to quality and accuracy.
  • Microsoft Word formatting and document management skills.

Accomplishments

  • Took ownership of critical document archives during major system migrations, ensuring zero loss of data and full traceability.
  • Collaborated with team of 13 in the development of system.
  • Successfully audited over 11 documents in preparation for Miscellaneous certification, meeting all criteria and timelines.
  • Trained 12 new hires on document control procedures, enabling faster onboarding while maintaining compliance with internal standards.
  • Monitored version control on 18 active projects using Power BI, ensuring no outdated documents were referenced in critical tasks.
  • Reduced discrepancies in revision histories by 70% through a thorough verification and validation process for each document version.
  • Supported external auditors during annual reviews by providing accurate document revision history, contributing to a method.
  • Utilized Tableau to maintain a seamless document audit trail that improved audit success rate by 74%, ensuring compliance with regulatory standards.
  • Facilitated successful off-site/on-site inspections where document traceability and regulatory compliance were maintained at 15% success rate.
  • Regularly monitored document review deadlines and prompted action, resulting in timely approvals with 85% increase in on-time submissions.

Affiliations

  • Society of Human Resource Management
  • Document Management Professionals Organization
  • Association for Supply Chain Management (APICS)
  • Toastmasters
  • Certified Quality Auditor (CQA) - 2023
  • Lean Six Sigma Certification category - 2015
  • EDMS Certification – Electronic Document Management Systems, 2015
  • Association of Records Managers and Administrators (ARMA International)
  • Freemason
  • American Medical Informatics Association

Certifications

  • Information and Records Management Certificate - Ironclad Systems
  • Microsoft Certified Systems Engineer (MCSE)
  • Certified Public Accountant
  • Construction Document Technologist (CDT) – framework
  • As-Built Documentation Specialist Certification - framework
  • Apple Certified Associate (ACA)
  • ISO 45001:2018 Internal Auditor Certification - framework
  • Advanced Proficiency in SharePoint Document Management - QuickBooks
  • Lean Six Sigma Yellow Belt – Summit Group
  • SHRM Senior Certified Professional (SHRM-SCP)

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