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Skills

  • MS Office
  • Bookkeeping
  • Problem resolution
  • Team management
  • Calendar management
  • Budget Monitoring and Control
  • Advanced MS Office Suite
  • First Aid/CPR
  • Business Administration
  • Event planning and execution

Work Experiences

  • Coordinated and managed logistics for 4-yearly company retreats, including venue selection, catering, and budget, ensuring event satisfaction and budget compliance.
  • Coordinated the pre-planning of trips for Short-Term Executive Assistant's complex and frequently changing travel arrangements.
  • Addressed concerns from internal and external stakeholders.
  • Assisted in preparation of monthly financial summaries by compiling data from cross-functional teams, ensuring timely submission for senior board review.
  • Coordinated logistics for 18-yearly company retreats.
  • Achieved flawless execution of events.
  • Coordinated catering for the annual staff development forum, distributed company-wide announcements, and booked conference rooms.
  • Collaborated with the Human Resources department to arrange executive interviews, managing schedules and candidate communication for 10 key roles.
  • Collaborated with the Human Resources department.
  • Coordinated external event support.

Summaries

  • Assisted executives in legal and contract reviews.
  • Acted as a liaison between executive leadership and departmental teams.
  • Achieved real-time resolution.
  • Costs were consistently reduced while profits were increased.
  • Short-Term Executive Assistant with 10 years of successful process improvement and strategic planning experience.
  • Adept at creating compelling PowerPoint pitch decks.
  • Built trust with stakeholders.
  • Executive Assistant who is detail-oriented and driven and has experience solving problems and managing daily office functions.
  • Balanced multiple priorities efficiently.
  • Customer service, client satisfaction, and team communication are all priorities for me.

Accomplishments

  • Implemented task tracking and project management system, reducing turnaround time for executive requests by 80% and improving task delegation.
  • Designed and implemented a centralized electronic filing system, leading to a 29% reduction in file retrieval time for executive team.
  • Orchestrated seamless office relocation with minimal disruption to executive schedules, managing team collaboration and external contractors.
  • Planned and executed quarterly town hall meetings for executive leadership, coordinating presentation materials and attendee logistics for up to 3 participants.
  • Initiated and maintained a new filing system for sensitive documents, improving secure document retrieval time by 36% and ensuring regulatory compliance.
  • Successfully managed 7 executive calendars, ensuring alignment with both short- and long-term organizational objectives.
  • Documented and resolved method which led to initiative.
  • Resolved product issue through consumer testing.
  • Prepared expense reports using procedure, reducing errors by 61% and ensuring timely reimbursement for all executive travel and purchases.
  • Implemented a new calendar tool that improved scheduling accuracy by 30%, reducing double bookings for executives in multiple time zones.

Affiliations

  • National Association of Social Workers
  • Society for Corporate Governance – Supporting Administrative Roles Division
  • Certified Administrative Professional (CAP) through IAAP
  • Project Management Institute (PMI) – Event Planning Community
  • Corporate Event Planners Association (CEPA)
  • Professional Business Women of Portland (PBWC)
  • Global Administrative Professionals Passport Program
  • Executive Assistants Organization
  • National Association of Professional Women (NAPW) – Executive Support Chapter
  • International Association of Administrative Professionals

Certifications

  • Certified Public Accountant (CPA)
  • Agile Certified Practitioner (PMI-ACP) - 2024, PMI
  • Google Certified Professional Cloud Architect
  • Executive Assistant Certification – 2018, Lakeside Partners
  • Executive Leadership Support Certificate – 2020, Lakeside Partners
  • Certified Professional Secretary (CPS) – 2019, Cedar Works
  • First Aid/CPR Certified
  • SHRM Certified Professional (SHRM-CP)
  • Diversity, Equity & Inclusion in the Workplace Certification – 2018, Northwind
  • Professional in Human Resources (PHR) Certification – 2020, method

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