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Skills

  • Invoicing support
  • First Aid/CPR
  • Automation of Document Review Processes
  • Project organization
  • Mail merging
  • Process improvement
  • Electronic document management systems (EDMS)
  • Data Redundancy Solutions
  • Enterprise-wide Document System Implementation
  • Audit preparation and support

Work Experiences

  • Reproduced documents by printing them from electronic sources like email attachments, PDF files, and cloud storage.
  • Coordinated document submissions for major RFPs.
  • Created a secure documentation protocol for confidential files.
  • Conducted training sessions on new document control software, increasing employee adoption rate by 28% within 17 months.
  • Was in charge of the document control system, which included work instructions, procedures, and databases.
  • Boosted accuracy in document tracking by 16%.
  • Cleaned, formatted, and applied styles to documents that were converted from one application to another.
  • Aligned document control policies with ISO standards.
  • Achieved Innovation Award for consistency in documentation compliance.
  • Created a process for tracking document revisions.

Summaries

  • Working knowledge of document management systems.
  • Understanding of filing systems and standards is required.
  • Strong organizational and multitasking skills, as well as the ability to work independently.
  • Recognized for motivating management team members to achieve their goals and fostering innovative work environments.
  • Document Control Specialist with Miscellaneous experience of 7 years.
  • Recognized on a regular basis for outstanding performance and contributions to the Miscellaneous industry's success.
  • Organizational skills, attention to detail, and a strong ability to communicate are all important.
  • Trains the operating units that are responsible for creating and editing contracts.
  • Growth mindset and eagerness to assist the team in moving the company forward with any task.
  • Process documents for revision and approval, organize documents from conception to distribution and filing, and develop systems for training employees on document control procedures.

Accomplishments

  • Piloted a project aimed at reducing document storage costs by transitioning from physical to cloud-based storage, saving $13 annually.
  • Documented and resolved framework which led to standard.
  • Led the conversion of 6 years of physical documents into a digital repository, reducing physical storage costs by $2 annually and improving retrieval speed by 42%.
  • Implemented FDA 21 CFR Part 11 compliance program that resulted in 4 audit passes with no major findings over a 2-year span.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Established document retention policies in accordance with ISO framework, ensuring compliance across 18 locations and reducing non-compliance risks.
  • Collaborated with cross-functional teams, including Legal, Operations, and Compliance, to ensure document control protocols aligned with ISO PMP standards.
  • Optimized archival procedures based on data governance policies, decreasing retrieval times by 25%.
  • Collaborated with team of 17 in the development of category.
  • Resolved product issue through consumer testing.

Affiliations

  • International Council of Nurses
  • American Society of Safety Professionals
  • International Organization for Standardization (ISO) – Atlanta Chapter
  • National Association of Social Workers
  • Global Forum for Maintenance and Asset Management
  • International Compliance Association (ICA) - Certification in Compliance Audits
  • Association of Records Managers and Administrators (ARMA)
  • International Association for Document Organization Systems (IADOS)
  • Construction Specifications Institute (CSI) - Particularly for Miscellaneous
  • Rotary International

Certifications

  • CompTIA Network+
  • EDMS Administrator Certification - initiative
  • Lean Six Sigma Certification - procedure
  • Certified Document and Records Manager (CDRM) - Institute of Certified Records Managers (ICRM)
  • Certified in Risk and Information Systems Control (CRISC) - ISACA
  • SHRM Senior Certified Professional (SHRM-SCP)
  • Certified EDMS Implementation Specialist - process
  • First Aid/CPR Certified
  • Project Management Professional (PMP) – Project Management Institute (PMI)
  • Six Sigma Green Belt Certification - framework

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