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Skills

  • Change Management for Document Systems Rollout
  • Workflow coordination
  • Business operations
  • Organization
  • Regulatory compliance
  • Disaster Recovery Planning for Document Archives
  • Document lifecycle management
  • Cross-functional Process Coordination
  • Compliance with Industry Standards (system)
  • Standard equipment

Work Experiences

  • Aligned document control policies with ISO standards.
  • Was in charge of document control system training, setup, and maintenance.
  • Authored internal guidelines that aligned document control policies with ISO standards, reducing regulatory risk across framework.
  • Created a process for tracking document revisions, resulting in Innovation Award for consistency in documentation compliance.
  • Assisted in the creation and implementation of corporate document standards, numbering conventions, and templates.
  • Achieved zero delays due to document issues.
  • Cleaned, formatted, and applied styles to documents that were converted from one application to another.
  • Created and facilitated best practice guidelines for document control processes in accordance with framework, resulting in a reduction of errors by 60%.
  • Used Corel Draw, Solid Works, AutoCad, and firmware files to update and create drawings.
  • Bills of materials, ECOs, ECRs, and ISO documents were all created, routed, and data input by me.

Summaries

  • Providing expertise in document creation, organization, and management for process requirements.
  • Document Control Manager with 9 years of successful project management and stakeholder engagement experience.
  • Experience as a Documentation Specialist ensuring that an organization's documents are stored effectively and are easily accessible to employees.
  • Costs were consistently reduced while profits were increased.
  • Strong organizational skills, as well as the ability to think strategically and respond quickly to both internal and external demands.
  • Accomplished in creating metadata tagging systems to improve document search efficiency by 66%, generating tangible workflow improvements for large-scale operations.
  • Trains the operating units that are responsible for creating and editing contracts.
  • Organizational skills, attention to detail, and a strong ability to communicate are all important.
  • Document Control Manager with a proven track record of analyzing, processing, and securing process documents by codifying and enforcing top-notch systems.
  • Process documents for revision and approval, organize documents from conception to distribution and filing, and develop systems for training employees on document control procedures.

Accomplishments

  • Generated detailed monthly reports on document management KPIs, leading to informed decision-making and a 25% increase in operational efficiency.
  • Led efforts to automate document control workflows using framework, improving document review speeds by 80%.
  • Enhanced document redundancy protocols, safeguarding critical files through Salesforce, and reducing system downtime risk by 40%.
  • Implemented a gated review process for technical drawings and procedures, resulting in a 18% increase in first-pass quality.
  • Led the migration of all project documentation to a cloud-based platform, improving cross-departmental collaboration and reducing project delays by 49%.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Resolved product issue through consumer testing.
  • Documented and resolved framework which led to standard.
  • Mentored a team of 13 document control specialists, leading to a reduction in document-related errors by 41% within 3 months.
  • Optimized archival procedures based on data governance policies, decreasing retrieval times by 25%.

Affiliations

  • International Compliance Association (ICA) - Certification in Compliance Audits
  • Society of American Archivists (SAA)
  • Institute for Information Governance (IIG)
  • Association for Supply Chain Management (APICS)
  • American Productivity & Quality Center (program)
  • Project Management Institute (PMI) - Document Management Focus Group
  • Regulatory Affairs Professionals Society (RAPS) - Document Compliance Section
  • Association of Records Managers and Administrators (ARMA)
  • International Institute of Business Analysis (IIBA)
  • Lions Club

Certifications

  • AIIM Certified Information Governance Professional (IGP)
  • Project Management Professional (PMP)
  • ISO/IEC 27001 Lead Implementer Certification - Harbor & Co.
  • Project Management Professional (PMP) – Project Management Institute (PMI)
  • SHRM Senior Certified Professional (SHRM-SCP)
  • Certified Document and Records Manager (CDRM) - Institute of Certified Records Managers (ICRM)
  • Certified Document Imaging Architect (CDIA+) – CompTIA
  • Facilities Management Professional (FMP) - metric
  • Certified Compliance and Risks Manager - Summit Group
  • Certified Business Analysis Professional (CBAP)

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