Data Entry Resume: Your Complete Guide
June 30 • 9 min read
Many industries need data entry specialists to help facilitate workflows by transferring information into digital systems. Unfortunately, the saturation of the data entry candidate pool can make it difficult to find a rewarding position, due to the intense competition in the field.
If it’s time for a job change – or if you’re new to the field – you need a professional data entry resume to help you find a good job and distinguish you from other candidates.
Read on, whether you’re starting out or need a refresher on how to approach your resume’s format and structure. We’ll review everything you need to know about creating a professional, well-structured, and information-rich data entry resume that gets results and makes it to the hiring manager’s hands.
Before you start working on your resume, it’s essential to go through the available data entry job listings in your area. As you review them thoroughly, you’ll begin to see patterns regarding the skills and qualifications they seek, the keywords they use, and the common requirements that come up again and again.
Rather than using a generic data entry resume for all the jobs you plan to apply for, customize yours to highlight the skills, experience, and qualifications that’ll convince the employer you’re the right fit for the company.
One way to do this is to use the keywords you identified that were mentioned in the job descriptions you reviewed. These days, many employers use Applicant Tracking Systems (ATSs) to go through resumes and isolate keywords that hiring managers included in their job descriptions. If they apply to your skillset, add the keywords to your resume to increase the odds of the ATS shortlisting your resume.
The third step is to choose an appropriate format for your CV. You can find multiple data entry resume examples online if you’re working on the document manually. Using the data entry resume sample you like, you can approach formatting with a clear idea of how you want it to look. Or, for better results, you can use a premade data entry resume sample from Rocket Resume, saving you time and helping you focus on the content instead.
The last step in this process is to emphasize your accomplishments and experience, and then connect how they apply to the role you’re applying to. The more time you spend understanding what the role requires, the better your idea of what to include and omit will be.
Below is a data entry resume sample that can help guide you in approaching your document.
Data Entry Specialist
Highly skilled, professional, and detail-oriented data entry professional with three years of experience seeking a challenging position in a dynamic company. Dedicated to maintaining data accuracy, I aim to contribute my organizational skills and proficiency in data management to support the company’s goals.
- Data Entry
- Microsoft Office Suite
- Google Sheets
- Accurate and fast typing skills
- Knowledge of data quality control and data validation techniques
- Familiarity with data confidentiality and security protocols
- Excellent organizational, communication, and time management skills
University of Data Entry Studies, Shuttertown, Ohio
- Bachelor of Science in Data Entry
- Awarded: July 2018
- Microsoft Office Specialist (MOS) Certification in Excel - 2022
- Certified Data Entry Professional (CDEP) - 2021
- Data Management and Analysis Certification - 2021
Data Entry Clerk, Shuttertown Corp, Shuttertown, Ohio | 2020 – current
- Transcribe data into the company database from numerous sources
- Verify data accuracy and resolved discrepancies, leading to a 35% increase in information reliability
- Update and maintain database records, ensuring data integrity
- Liaise with team members and supervisors to ensure the accurate flow of information
- Utilize software tools and automation to enhance data entry efficiency and reduce manual error
Now that you have a general idea of what to include in your resume, here are some specific tips for each section. Take the time to approach each section of your resume carefully, paying attention to the small details that make a big difference.
Your data entry resume header should be easy to find and read and is usually at the top of the page. At the very least, it should include your full name, contact number, and email address. Always include a professional email address, and don’t forget to increase the font size and bold your name.
The professional summary overviews your career trajectory, primary skills, and aspirations. Try to create a solid and concise professional summary that doesn’t contain unnecessary information and highlights what you have to offer. Be specific and cater to the requirements of the job description.
In the skills section, highlight your most relevant abilities compared to what the job will require. These might include proficiency in specific data entry software, typing speed, data analysis skills, attention to detail, and organizational skills. Use bullet points for clarity and readability. Back up your skills with specific examples or figures from your experience whenever possible.
The education section should be concise and list your degrees in reverse chronological order. Include the name of the institution, your degree or certificate, and the date you graduated in this section. This section may come before or after your “Experience” section, depending on how new you are to the field.
Your experience section should highlight your achievements, rather than listing your duties. Quantify your accomplishments whenever possible, and ensure that each role you list includes the company name, job title, employment dates, and a bullet list of responsibilities and achievements.
If you have relevant certifications and licenses, include these in a separate section. Only list the certifications relevant to you and those that are recent. A certification from 2010, for example, isn’t likely to be helpful today.
While not always necessary, if you have relevant volunteer work or extracurricular activities, include these towards the end of your resume.
When you want to customize your data entry resume, look at job postings for data entry positions and pinpoint their unique needs and the keywords they use often. Then, see if you can incorporate them into your document (while maintaining honesty, of course). Whatever you do, never place a skill on your resume that you don’t have, as it can backfire and lead to issues later on if you do wind up getting the job.
As you work on your resume, highlight the essential skills, qualifications, and responsibilities the employer seeks to increase your likelihood of making it through to the interview round. You can also take advantage of this by writing a cover letter and including some of the job’s target keywords there.
Reading data entry resume examples can also help you identify skills you have that you didn’t think to put into the document, as well as determine what keywords you should skip.
If you have a more specialized background, list your experience and the unique requirements of your past roles. While jargon is not necessarily a negative addition to your data entry resume, it’s better not to include it as it may lead to issues if the hiring manager is unfamiliar with them.
By customizing your resume for each data entry position listed, you convey that you’ve carefully read the job description and understand the company’s unique needs. Tailoring your application in this way will help you stand out among other candidates.
Before you click “submit,” it’s time to review your data entry specialist resume one last time. Take the time to cut out the information you don’t need by putting yourself in the hiring manager’s shoes.
First, look at the formatting of your resume to gauge if it’s easy on the eyes and doesn’t include uneven spacing and font. Printing your resume can help you identify these issues – or, you can save time by using a template from Rocket Resume.
Rocket Resume templates pass ATS systems without an issue. All you have to do is create an account, answer a few questions about your experience, and choose a data entry template you like. Your professionally formatted resume will be ready to go, without hassle, in a few minutes.
With your formatting down, it’s time to tackle spelling and grammar – even if you used spellcheck. Proofreading and editing your resume as you go is a necessary step that can make all the difference in terms of whether you get a call for an interview or not. Especially in a detail-oriented field like data entry, resumes with typos and grammatical errors can significantly decrease your chance of getting an interview, even if you have the right qualifications.
Next, check to be sure you added quantifying achievements in your experience section. While they may not apply to all jobs, mentioning percentages attracts attention.
And while visual appeal is essential, don’t overdo it when it comes to your resume. Keep things simple and professional. A clean, organized layout with clear headings and ample white space, like the data entry resume templates from Rocket Resume, makes your resume easier to read and understand.
Don’t forget to follow up with the employer after you apply for jobs. It’s best to wait a minimum of one week before initiating contact to avoid seeming pushy or impatient.
You can apply to data entry jobs using multiple channels. Online job boards are the first and most convenient place people usually search, since companies tend to post these types of job openings daily. Specialized freelance websites may also list data entry work, especially for remote or project-based jobs.
You can also consider visiting the career pages of company websites to check if they’re hiring. Registering with staffing agencies can be beneficial, too, as they frequently help fill data entry roles for their client companies.
Finally, don’t underestimate the power of social media. Many companies these days post vacancies using social media platforms like Facebook and Instagram. By staying on top of all your options, you’ll have a higher chance of landing an interview and starting a job sooner.
Stay focused and dedicated, even if you don’t find a job immediately. There is a lot of competition in your field, which means that it may take some time to land the perfect data entry job opportunity. But if you put in the effort, keep applying, and use a professionally formatted resume from Rocket Resume, you won’t have to wait too long.
You can include data entry under the skills section and detail any specific data entry tasks in your experience section. When possible, include quantifiable achievements to demonstrate your effectiveness.
Describe data entry by listing tasks such as processing data, maintaining databases, and using data entry software. Try to mention the volume and accuracy of your work when applicable.
Write “Data Entry” as a bullet point under your skills section and include specifics, like typing speed or software proficiency. In your work experience, detail any data entry duties you performed.
Highlight your speed and accuracy in data entry and the impacts of your work, such as improved efficiency, reduced errors, or positive feedback received. Include specific examples and metrics when possible.
Include sections for your contact information, objective or summary, skills, work experience, and education. Highlight your typing speed, software proficiency, attention to detail, and relevant experience or certifications.
Your cover letter should detail your relevant skills, experiences, and interest in the role. Use a professional tone, and tailor the content to the specific job and company, explaining why you would be a good fit.
Under your work experience, list ‘Sales Data Entry’ as a job title or task, and describe your responsibilities, such as inputting sales figures, maintaining databases, or generating reports. Provide quantifiable results if possible.
Include your typing speed in your skills section, using language like, “Typing speed: 80 words per minute.” If your job involves time-sensitive tasks, mention your ability to meet or exceed deadlines.
Include your data entry internship under your work experience, detailing your role, tasks, and what you learned. Highlight any tangible impacts you had, such as projects completed or improvements made.
In your skills section, list fundamental data entry abilities like fast typing speed, proficiency in data entry software, and organizational skills.
Ready to create your next data entry resume? Choose one of our recruiter-approved samples, and our resume builder will walk you through personalizing it to your needs. Rocket Resume makes it easy to craft a professional resume in minutes, so get started now.