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Skills

  • Relationship development
  • Mail handling
  • Vendor relationship management
  • Project organization
  • Budget monitoring and anomaly reporting
  • First Aid/CPR
  • Document workflow improvements
  • Filing and data archiving
  • Report analysis
  • Calendar management for multi-time zone teams

Work Experiences

  • Developed an expense-tracking system that reduced errors by 53% and cut reimbursement processing time from 9 days to 14 days.
  • Coordinated across multiple time zones.
  • Coordinated contract negotiation meetings with external vendors.
  • Used QuickBooks to create invoices, reports, and other deliverables on a monthly basis.
  • Developed an onboarding manual for new hires.
  • Coordinated executive travel arrangements.
  • Coordinated executive travel arrangements for 4 international business trips per year, ensuring compliance with varying global regulations.
  • Oversaw a complex annual meeting with 12 presenters, 8 international attendees, and a $14 budget that included livestream production, remote location arrangements, and senior executive accommodations.
  • Authored and distributed weekly department newsletters.
  • Designed and maintained an intranet page for human resources, improving communication efficiency across company-wide teams and increasing employee engagement by 57%.

Summaries

  • Adept at coaching junior staff.
  • Accomplished Corporate Administrative Assistant recognized for creating and implementing an expense-tracking system that lowered errors by 74% and reduced reimbursement processing times significantly.
  • Analytical Corporate Administrative Assistant with a strong background in budget monitoring, expense tracking, and anomaly reporting across 8 sectors, ensuring accurate financial management and reduced processing time from 10 to 9 days.
  • Intuitive and graceful when it comes to managing high-volume workloads in rapidly changing environments.
  • To meet challenging objectives, work well with little supervision.
  • Achievement-focused Corporate Administrative Assistant.
  • Recognized on a regular basis for outstanding performance and contributions to the Miscellaneous industry's success.
  • Supporting leaders in management and executive roles for over 13 years.
  • Communicated executive summaries to 6 stakeholders.
  • Team leadership and vendor management are tasks that I am uniquely qualified to perform.

Accomplishments

  • Executed the planning and logistics of company-wide events which resulted in a 25% reduction in event costs.
  • Managed a high-volume calendar with over 180 meetings per month, significantly reducing scheduling overlaps and delays.
  • Resolved product issue through consumer testing.
  • Prepared comprehensive reports using data visualization tools, reducing management decision-making time by 30%.
  • Created standardized templates for internal and external communications, reducing document creation time by 59% and improving consistency.
  • Successfully implemented an inventory tracking system, reducing office supply expenses by 25% through vendor price comparison.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Implemented a new travel booking process, reducing travel expenses by 15% annually through better vendor negotiations.
  • Enhanced office operations through the use of Microsoft Excel macros, reducing manual data entry by 69%.
  • Collaborated with team of 6 in the development of system.

Affiliations

  • American Medical Informatics Association
  • Association for Computing Machinery
  • Certified Office Manager (COM) held by the International Association of Administrative Professionals (IAAP)
  • International Council of Nurses
  • International Virtual Assistants Association (IVAA)
  • Project Management Institute (PMI) - Administrative Support Chapter
  • National Association of Professional Administrative Assistants (NAPAA)
  • Administrative Office Management Association (AOMA)
  • Office Managers and Administrative Assistants Network
  • International Association of Administrative Professionals (IAAP)

Certifications

  • SHRM Senior Certified Professional (SHRM-SCP)
  • Cisco Certified Internetwork Expert (CCIE)
  • Microsoft Office Specialist (MOS) Expert Certification - Excel & PowerPoint
  • Event Planning & Management Certificate Ironclad Systems
  • SHRM Certified Professional (SHRM-CP)
  • Certified Digital Marketing Specialist (CDMS) - Summit Group
  • First Aid/CPR Certified
  • Lean Office Certification Lakeside Partners
  • G Suite Productivity Advanced Certification - Google
  • Adobe Certified Professional (ACP) - Adobe InDesign

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