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Skills

  • Presentation design
  • Microsoft Office Suite proficiency
  • Business correspondence
  • Bid Package Preparation and Review
  • Transcription and dictation
  • Workflow planning
  • Budget monitoring and cost compliance
  • Writing reports
  • Social media knowledge
  • Accounting familiarity

Work Experiences

  • Acted as a liaison between clients and vendors, maintaining open lines of communication.
  • Conducted research in order to collect and record standard information.
  • Answered phone calls from clients, vendors, and a variety of other callers looking for information.
  • Effectively interacted with Construction Administrative Assistant and Construction Administrative Assistant, took detailed notes, and distributed minutes to all attendees in 18 months meetings.
  • Provided professional greetings to incoming visitors and customers, as well as friendly, knowledgeable assistance.
  • Wrote business documents such as process, initiative, and method that were clear and professional.
  • Identified and suggested improvements to existing processes in order to improve accuracy, efficiency, and service quality.
  • Created system presentations that were both informative and appealing.
  • Prepared and distributed team-based communications to foster collaboration and boost team morale.
  • Transcribed and organized information to aid in the preparation of speeches and presentations.

Summaries

  • For program, a detail-oriented Records Specialist capable of coordinating digital and physical records.
  • Drafting reports and business correspondence, managing mail, and updating tracking spreadsheets are all skills I possess.
  • Expertise in diplomatic and professional communication, time management, and multitasking.
  • Administrative Assistant who is well-organized and dedicated and has a track record of providing excellent customer service in fast-paced environments.
  • Bringing a track record of effectively scheduling to promote organization and availability.
  • Calendar management, scheduling, data entry, and database administration are all areas where she shines.
  • Construction Administrative Assistant is an attentive and personable administrative support professional with 18 years of experience in fast-paced office environments.
  • Commended for cultivating a positive work culture by interacting with employees and customers cheerfully.
  • Bringing 8 years of outstanding performance in related roles to the table.
  • Manages multiple projects at the same time with a high level of accuracy.

Accomplishments

  • Assisted in managing equipment rentals and purchase orders which decreased equipment idle time by 53% and improved overall utilization on site.
  • Assisted in project budgeting and cost tracking which contributed to saving the company over $2 in project overhead costs.
  • Processed permit and license applications, reducing approval time by 85% by maintaining effective communication with local authorities and jurisdictions.
  • Monitored site safety reports and worked closely with the Safety Manager to address compliance issues, reducing reportable incidents by 85%.
  • Implemented a digital documentation process that reduced physical paperwork storage by 46% and improved retrieval speed.
  • Facilitated communication between site managers and subcontractors, resulting in up to 31% more efficient scheduling and job allocation.
  • Negotiated with suppliers to secure long-term contracts, which reduced material costs by $3 over the course of 2017.
  • Trained 12 administrative assistants in the use of construction management software, reducing entry errors and processing time by 44%.
  • Documented and resolved program which led to initiative.
  • Successfully coordinated the initiation of 14 construction projects, managing key deliverables like vendor contracts and permits.

Affiliations

  • Construction Financial Management Association (CFMA)
  • American Society of Civil Engineers (ASCE)
  • Freemason
  • Toastmasters
  • Project Management Institute
  • Project Management Institute (PMI) - Certified Associate in Project Management (CAPM)
  • Certified Construction Industry Financial Professional (CCIFP)
  • Digital Construction Works (DCW) Community Membership
  • Building Owners and Managers Association (BOMA) International
  • Association for Talent Development (ATD) - Project Management

Certifications

  • Certified Construction Contract Administrator (CCCA) - Harbor & Co.
  • Microsoft Office Specialist Certification Adobe Creative Suite
  • Professional in Human Resources (PHR) - 2024
  • SHRM Senior Certified Professional (SHRM-SCP)
  • First Aid/CPR Certified
  • Certified Professional Secretary (CPS) - Lakeside Partners
  • Certified Construction Contract Specialist (CCC-Specialist) - Brightline
  • Cisco Certified Internetwork Expert (CCIE)
  • Construction Industry Technician (CIT) - Northwind
  • Cisco Certified Network Associate (CCNA)

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