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Skills

  • Administrative support
  • Report analysis
  • Recordkeeping
  • Paperwork drafting
  • Financial reporting
  • Social media knowledge
  • Report development
  • Employee timesheet processing
  • Customer and client relations
  • Payroll and budgeting

Work Experiences

  • Took and managed incoming and outgoing calls, as well as recording and distributing accurate messages to the office staff.
  • Completed forms, reports, logs, and records to expedite the processing of all human resources documentation.
  • Directed phone calls, guests, and mail to the appropriate staff members.
  • Handled phone and email correspondence, made copies, and handled incoming and outgoing mail and faxes as part of my administrative duties.
  • Was in charge of daily reports and provided advice to executive leaders during decision-making.
  • Oversaw complex and detailed projects for executives, ensuring that budgets were met and projects were delivered on time.
  • Completed special projects on time and on budget, exceeding the goals of both the program department and the organization as a whole.
  • Prepared meeting minutes and edited subcontractor proposals, project punch lists, transmittals, and memorandums for organizational support.
  • Was in charge of accounts receivable, which included invoicing, investigating chargebacks, discrepancies, and reconciliations.
  • Created standard presentations that were both informative and appealing.

Summaries

  • Manages multiple projects at the same time with a high level of accuracy.
  • Ambitious Office Automation Clerk who knows how to use a variety of office support equipment, such as method and initiative.
  • Builder Administrative Assistant with 4 years of experience assisting with standard program coordination and implementation.
  • Budget management and cross-functional collaboration are examples of areas of expertise.
  • When it comes to supporting daily activities as well as spearheaded to improve the program, I'm a productive team player.
  • Expertise in diplomatic and professional communication, time management, and multitasking.
  • With 16 years of experience as Builder Administrative Assistant in Phoenix, I am organized and hardworking.
  • Builder Administrative Assistant is an attentive and personable administrative support professional with 17 years of experience in fast-paced office environments.
  • Prepared to bring 4 years of experience to Brightline and take on a new and challenging role.
  • Microsoft Excel expert with exceptional project management and typing abilities.

Accomplishments

  • Developed closeout documentation for completed projects, ensuring all final reports and permits were submitted within 2 days of project completion.
  • Developed detailed project budget tracking reports, keeping expenditures within $245,000 and preventing cost overruns.
  • Promoted the use of new project management software tools amongst the admin team, resulting in 34% improvement in overall workflow efficiency.
  • Assisted in managing vendor compliance with project permits, ensuring adherence to local building regulations and codes in Chicago.
  • Prepared comprehensive metric reports in collaboration with project engineers, hastening approvals and shortening lead times by 71% days.
  • Managed and maintained electronic records of construction documentation using SAP, improving record retrieval time by 78%.
  • Processed and sorted 3 invoices monthly, ensuring alignment with budget and eliminating payment delays related to discrepancies.
  • Documented and resolved initiative which led to method.
  • Utilized Microsoft Excel to prepare budget forecasts, ensuring project expenses aligned with financial constraints by maintaining $74,000 within determined budgets.
  • Assisted in tracking and updating product warranties for all equipment, ensuring a 43% reduction in unclaimed or expired warranties.

Affiliations

  • American Concrete Institute (ACI)
  • Project Management Institute (PMI) - Construction Extension
  • American Subcontractors Association (ASA)
  • Associated Builders and Contractors (ABC)
  • Society of Human Resource Management
  • Construction Industry Institute (CII)
  • American Medical Informatics Association
  • Construction Skills Certification Scheme (CSCS)
  • U.S. Green Building Council (USGBC)
  • Society for Human Resource Management (SHRM) - Construction Industry

Certifications

  • Certified Field Safety Representative (CFSR) – Vantage
  • Certified Construction Project Manager (CCPM) – Ironclad Systems
  • Certified Professional in Construction Administration (CPCA) – Beacon Labs
  • CompTIA Security+
  • SHRM Senior Certified Professional (SHRM-SCP)
  • Cisco Certified Internetwork Expert (CCIE)
  • Certified Safety Professional (CSP) - Cedar Works
  • Google Certified Professional Cloud Architect
  • OSHA 10-Hour Construction Safety and Health Certification
  • Project Management Professional (PMP)

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