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Skills

  • Confidential document handling and discretion
  • Database management of high-profile contacts
  • Conference room scheduling and preparation
  • MS Office
  • Advanced word processing and formatting
  • Budgets
  • Board meeting coordination
  • Corporate expense minimization strategies
  • QuickBooks expert
  • Regulatory compliance

Work Experiences

  • Created forecasts for executive functions.
  • Achieved successful completion of Outstanding Service Award-winning projects.
  • Coordinated the pre-planning of trips for Senior Executive Secretary's complex and frequently changing travel arrangements.
  • Created an executive dashboard that consolidated reports used by C-suite leaders and improved decision-making turnaround by 32%.
  • Coordinated all communication.
  • Deployed a cloud-based project management system.
  • Achieved 40% higher information accuracy.
  • Coordinated press and media contacts.
  • Coordinated with 12 departments.
  • Deployed a cloud-based project management system that enabled real-time task tracking and resource allocation, improving executive oversight by 19%.

Summaries

  • Collaborated with the legal team.
  • Exceed expectations in terms of group performance and scheduling efficiency.
  • Capable of identifying critical business inefficiencies and creating solutions that improve productivity and save resources, evidenced by 74% process time reduction.
  • Achieved cost savings.
  • Committed to reducing inefficiencies across the board, including leading cost-saving initiatives that resulted in office supply cost reductions of 58%.
  • Senior Executive Secretary with 2 years of successful data analysis and team leadership experience.
  • Recognized on a regular basis for outstanding performance and contributions to the Miscellaneous industry's success.
  • Achieved quantifiable results.
  • Supporting leaders in management and executive roles for over 15 years.
  • To meet challenging objectives, work well with little supervision.

Accomplishments

  • Produced executive-level presentations and reports, enhancing decision-making processes and ensuring 23% alignment across leadership teams.
  • Reduced time required for meeting preparation by 80% by integrating collaborative tools like Microsoft Teams and Adobe Creative Suite.
  • Implemented cost-saving initiatives in office supply management, saving the company $18 annually.
  • Reduced executive response times to high-priority emails by 18% through the implementation of a new priority in-box system.
  • Collaborated with team of 11 in the development of standard.
  • Orchestrated cross-functional team efforts for executive-level meetings and workshops, delivering projects under budget by 4 and ahead of schedule.
  • Created a new electronic filing system that decreased document retrieval times by 49% for critical executive documents.
  • Facilitated the recruitment of high-caliber executive assistants alongside HR, increasing assistant retention rate by 55%.
  • Ensured seamless coordination of executive-level schedules, saving 8 hours per week through proactive planning and stakeholder engagement.
  • Facilitated internal audits by preparing comprehensive documentation and financial records, contributing to a 30% faster audit completion time.

Affiliations

  • Certified Administrative Professional (CAP) Certification Group
  • American Society of Administrative Professionals (ASAP)
  • Institute of Workplace and Facilities Management (IWFM)
  • Association of Information Technology Professionals
  • Association for Information and Image Management (AIIM)
  • Global Business Travel Association (GBTA)
  • Association for Supply Chain Management (APICS)
  • Administrative Professionals Network (APN) - Portland
  • International Association for Professional Administrators (IAPA)
  • Professional Association for Administrative Assistants (PAAA)

Certifications

  • Certified Business Office Manager (CBOM) – Beacon Labs
  • SHRM Certified Professional (SHRM-CP) - Harbor & Co.
  • Certified Financial Operations Professional (CFOP) – Vantage
  • SHRM Senior Certified Professional (SHRM-SCP)
  • Certified Meeting Professional (CMP) - Summit Group
  • Microsoft Certified Systems Engineer (MCSE)
  • Microsoft Office Specialist (MOS) – ServiceNow
  • CompTIA A+ Technician
  • Microsoft Certified: Dynamics 365 Fundamentals – SAP
  • Certified Fraud Examiner (CFE) - Brightline

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