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Skills

  • Budgets
  • Advanced MS Office Suite
  • Corporate Presentation Design
  • Document retrieval system design
  • Cross-departmental collaboration
  • Regulatory compliance
  • Advanced knowledge of system
  • Database management and upkeep
  • Event Planning and Budgeting
  • Project organization

Work Experiences

  • Assisted in planning and coordinating a system involving 2 attendees, controlling a budget of $3.
  • Analyzed competitors.
  • Achieved zero missed deadlines.
  • Achieved a 67% reduction in revisions.
  • Collaborated with the HR department on onboarding procedures.
  • Coordinated with vendors and service providers.
  • Assisted in developing and implementing a new filing system that enhanced compliance with Six Sigma standards.
  • Oversaw a complex annual meeting with 12 presenters, 2 international attendees, and a $7 budget that included livestream production, remote location arrangements, and senior executive accommodations.
  • Coordinated with cross-departmental teams to ensure the timely delivery of project milestones in Tableau.
  • Adhered to corporate guidelines.

Summaries

  • Contributed to Workday.
  • Costs were consistently reduced while profits were increased.
  • Proficient in the use of QuickBooks and initiative equipment.
  • Aligned reports with strategic objectives.
  • Contributed analytical insights.
  • Arranged lodging for executives.
  • Executive Assistant Intern with 5 years of successful team leadership and client relations experience.
  • Executive Assistant with a passion for developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and help the company meet its goals.
  • Clear understanding of strategic planning and budget management as well as quality assurance training.
  • Achieved zero missed milestones.

Accomplishments

  • Performed booking and coordination for Beacon Labs's participation in Miscellaneous conferences, ensuring attendance for 12 executives.
  • Developed and maintained a digital document retrieval system, reducing average document search time by 76%.
  • Planned and executed executive team off-site retreats, successfully coordinating logistics and managing calendars for 2 participants.
  • Created and maintained detailed agendas for executive-level meetings, ensuring seamless transitions between topics and enhancing productivity.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Collaborated with finance to ensure corporate credit card expenditures were reconciled accurately and on time for 13 executives.
  • Organized and scheduled meetings for 7 executives, streamlining calendar management and improving team coordination by 34%.
  • Helped develop an internal travel booking system, reducing administrative booking errors by 18% and improving efficiency.
  • Implemented new archival processes, resulting in a 17% increase in document retrieval speed and consistency.
  • Trained staff on the use of procedure, which contributed to a 15% improvement in workflow efficiency across departments.

Affiliations

  • National Association of Professional Women (NAPW)
  • Jaycees
  • Society for Personal Assistants (SPA)
  • National Association of Administrative Professionals (NAAP)
  • Toastmasters International Member – Public Speaking and Leadership Skills Development
  • Project Management Institute
  • Toastmasters
  • LinkedIn Learning - Certified Administrative Specialist
  • American Society of Safety Professionals
  • Young Professionals Network (YPN)

Certifications

  • ServSafe
  • Data Privacy and Information Security Certification - Assigned Officer Administrator (AOA) 2024
  • Certified Virtual Administrative Professional (CVAP) - International Virtual Assistants Association (IVAA)
  • Professional Administrative Certification of Excellence (PACE) by American Society of Administrative Professionals (ASAP)
  • Cisco Certified Network Associate (CCNA)
  • Vendor and Contract Management for Executive Assistants - Professional Certification metric
  • Next Generation Office Manager - Mastery Skills Certification by standard
  • Certified Professional Career Coach (CPCC) - program
  • Certified Public Accountant (CPA)
  • Risk Management Essentials (RME) Certification - Project and Vendor Risk Management by initiative

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