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Skills

  • Project Planning
  • Supervision
  • Budget forecasting and financial analysis
  • 5 WPM typing speed
  • Team management
  • Advanced MS Office Suite
  • Communications
  • Budgets
  • Multi-line phone proficiency
  • Filing and data archiving

Work Experiences

  • Oversaw a complex annual meeting with 12 presenters, 2 international attendees, and a $7 budget that included livestream production, remote location arrangements, and senior executive accommodations.
  • Created executive-level PowerPoint presentations using data from multiple departments, leading to a 61% reduction in revisions.
  • Coordinated executive briefings for 8 clients, ensuring meetings were aligned with strategic goals.
  • Coordinated the pre-planning of trips for Executive Assistant Intern's complex and frequently changing travel arrangements.
  • Compiled data and assisted in preparing an annual budget review presentation for the finance executive team.
  • Conducted research on industry trends and competitors, providing actionable insights to senior leadership.
  • Coordinated the onboarding of temporary executive staff.
  • Achieved savings of $9 in vendor negotiations.
  • Assisted in organizing a corporate retreat for 15 attendees, resulting in savings of $12 in vendor negotiations.
  • Compiled data for budget review.

Summaries

  • Contributed to Workday.
  • Collaborated with HR to streamline onboarding processes.
  • Arranged lodging for executives.
  • Confidential file management expert.
  • Proficient in the use of QuickBooks and initiative equipment.
  • Collaborated closely with HR to streamline onboarding processes, driving a 76% increase in onboarding efficiency and improving the overall new hire experience.
  • Accomplished Executive Assistant Intern.
  • Customer service, client satisfaction, and team communication are all priorities for me.
  • Strengths in data analysis and project management backed up by Miscellaneous training.
  • Achieved zero missed deadlines.

Accomplishments

  • Helped develop an internal travel booking system, reducing administrative booking errors by 18% and improving efficiency.
  • Trained staff on the use of procedure, which contributed to a 15% improvement in workflow efficiency across departments.
  • Assisted in drafting reports and proposals that led to 38% improvement in project approval time by senior management.
  • Proactively coordinated internal and external meetings, leading to smoother communication and helping reduce scheduling conflicts.
  • Collaborated with finance to ensure corporate credit card expenditures were reconciled accurately and on time for 13 executives.
  • Trained junior administrative staff in effective travel logistics and expense tracking, which reduced completion errors by 46%.
  • Compiled and analyzed financial data to assist in the preparation of the annual budget review presentation for the logistics executive team.
  • Performed booking and coordination for Beacon Labs's participation in Miscellaneous conferences, ensuring attendance for 12 executives.
  • Managed executive calendars, leading to an improved meeting setup process by reducing conflicts and overbookings by 73%.
  • Organized and scheduled meetings for 7 executives, streamlining calendar management and improving team coordination by 34%.

Affiliations

  • Freemason
  • National Business Education Association (NBEA)
  • Excel Automation Specialist - Best Practices Group
  • Public Relations Society of America (PRSA)
  • National Association of Administrative Professionals (NAAP)
  • Rotary International
  • Business Networking International (BNI)
  • Women in Executive Leadership Association
  • Association of Professional Researchers for Advancement (APRA)
  • Jaycees

Certifications

  • Project Management Professional (PMP)
  • Certified Travel Associate (CTA) - Institute for Certified Travel Agents (Event Planning Specialty)
  • SHRM Certified Professional (SHRM-CP)
  • Risk Management Essentials (RME) Certification - Project and Vendor Risk Management by initiative
  • Certified Information Systems Security Professional (CISSP) - (for confidential communications role)
  • Research Skills Mastery Certification by Vantage - Emphasis on Competitor Analysis
  • Vendor and Contract Management for Executive Assistants - Professional Certification metric
  • Certified Professional Career Coach (CPCC) - program
  • Certified Meeting Professional (CMP) - initiative
  • Certified Virtual Administrative Professional (CVAP) - International Virtual Assistants Association (IVAA)

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