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Skills

  • Communication with stakeholders (vendors, procurement, tax dept.)
  • Closing processes
  • Data entry accuracy (maintaining 33%)
  • General ledger accounting expertise
  • Internal reporting for invoice trends
  • ERP software
  • Electronic invoicing for contractors
  • Regulatory compliance
  • Sheet balancing
  • Automated invoice processing systems (Microsoft Excel)

Work Experiences

  • Developed and implemented a tracking system to ensure that all invoices were approved within a 6-day window, decreasing the backlog significantly.
  • Drastically reduced invoice disputes related to purchase orders by 65%.
  • Paid vendors and employees by receiving and verifying expense reports and monitoring discount opportunities.
  • Consistently reduced invoice processing times.
  • Created and mailed customer invoices, processed payments, and kept track of account updates.
  • Achieved recovery within a 11-month period.
  • Enabled the finance team to meet 2016 end-of-month deadlines by ensuring invoice entries were up to date and fully reconciled.
  • Decreased the backlog significantly.
  • Ensured accurate entry of all invoice data.
  • Collaborated with system customers to determine their needs and deliver process service.

Summaries

  • Invoice Processor who is results-oriented and has a track record of keeping finances up-to-date and accurate.
  • Accomplished at preparing financial reports for upper management, offering actionable solutions to enhance efficiency and reduce potential invoice errors by 26%.
  • Vendor management and bank reconciliation are two areas where I excel.
  • With 4 years of experience, I'm a focused billing clerk.
  • Proven leadership, operational excellence, and organizational development skills, as well as a thorough understanding of the process business.
  • Achieved seamless data flow.
  • Results-oriented Invoice Processor with a keen eye for detail and a desire to assist in the transformation of business operations.
  • Aligned invoice processing workflows with compliance standards.
  • Focused, committed, and adept at quickly identifying errors and mitigating losses.
  • Recognized for motivating management team members to achieve their goals and fostering innovative work environments.

Accomplishments

  • Ensured tax compliance by regularly updating vendor tax forms, reducing withholding tax issues and penalties by 69%.
  • Prepared reconciliation reports that eliminated 6 outstanding invoice discrepancies, minimizing payment delays by 15 months.
  • Implemented best practice procedures for invoice scanning and electronic storage that improved record retrieval speed by 25% times.
  • Optimized invoice tracking and payment schedules through the integration of QuickBooks, improving on-time payment rates by 49%.
  • Worked closely with team to integrate Tableau, reducing manual data entry errors by 79%.
  • Reduced invoice discrepancies by 43% through precise cross-referencing of purchase orders and vendor statements.
  • Achieved 100% resolution rate on vendor invoice queries by establishing effective communication protocols.
  • Facilitated month-end close activities, improving the accuracy of expense accruals and providing timely updates to senior leadership.
  • Utilized document management systems like Salesforce to maintain an organized and accessible digital repository for 11 years of supplier invoices.
  • Collaborated with cross-functional teams, reducing system logging errors on purchase orders by 81% using training and system modifications.

Affiliations

  • Jaycees
  • Association for Supply Chain Management (APICS)
  • Society of Invoice Processors and Payables Professionals
  • International Association of Accounts Payable Professionals (IAAP)
  • American Society of Safety Professionals
  • National Business Process Automation Association (NBPAA)
  • Microsoft Certified Expert in Excel ITIL
  • Financial Executives International (FEI)
  • Association for Financial Professionals (AFP)
  • American Institute of Certified Public Accountants (AICPA)

Certifications

  • Certified SAP Financials – framework 2019
  • Oracle E-Business Suite Financials – process 2016
  • Certified Manager of Accounts Payable (CMAP) - category 2017
  • CompTIA A+ Technician
  • Accounts Receivables Specialist Certification – category 2019
  • Certified Accounts Payable Associate (CAPA) - procedure 2021
  • Invoice Automation Systems Specialist (IASS) – standard 2024
  • ISO 27001 Lead Auditor Certification – initiative 2017
  • First Aid/CPR Certified
  • Cisco Certified Network Associate (CCNA)

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