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Skills

  • Digital archiving standards
  • Data Indexing and Archiving
  • Budgets
  • Project assistance
  • Document access controls
  • Data logging
  • Digital repository management
  • Document migration processes
  • Problem resolution
  • Invoicing support

Work Experiences

  • Worked with people from various departments and levels of management to reach an agreement on procedural documentation.
  • Archived over 12 reports monthly while supporting the migration of legacy physical files into a centralized digital repository.
  • Aided in the troubleshooting of documents, including corrupt documents and files.
  • Assisted with inbound and outbound document processes, such as document sorting, logging, and work order creation.
  • Evaluated the effects of new technology and system upgrades on workflow.
  • Was in charge of releasing and updating drawings and specifications.
  • Assisted 3 employees with document access.
  • Achieved zero non-compliance findings in the 2019 audit.
  • Achieved a 17% reduction in physical storage use.
  • Modified and maintained tools to support operations and business process creation using Adobe Acrobat, SharePoint, Excel, and Access.

Summaries

  • Growth mindset and eagerness to assist the team in moving the company forward with any task.
  • Maintains workflows and coordinates files in accordance with business, customer, and project management requirements.
  • Document Control and Management Strategies are developed and implemented by a Document Processing Specialist.
  • Strong organizational and multitasking skills, as well as the ability to work independently.
  • Process documents for revision and approval, organize documents from conception to distribution and filing, and develop systems for training employees on document control procedures.
  • Excellent communication and organizational skills, as well as knowledge of common office software and meticulous attention to detail.
  • Trains the operating units that are responsible for creating and editing contracts.
  • Contracts with clients, vendor agreements, partnership agreements, and other related documents are reviewed.
  • Proven leadership, operational excellence, and organizational development skills, as well as a thorough understanding of the category business.
  • Document Control Specialist with Miscellaneous experience of 16 years.

Accomplishments

  • Facilitated transition to electronic document signature systems, reducing processing time by 17 days.
  • Adhered to regulatory compliance and retention policies by implementing an automated document lifecycle management system.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Reduced manual document processing tasks by 65% through introduction of automated workflows, improving project turnaround times.
  • Controlled access permissions and security clearances for sensitive document groups across 9 departments, ensuring compliance with confidentiality standards.
  • Automated recurring document review processes reducing document lifecycle bottlenecks by 28%.
  • Resolved product issue through consumer testing.
  • Collaborated with team of 10 in the development of category.
  • Trained staff of 13 on best practices for digital document management, increasing team efficiency by 21%.
  • Identified and resolved inefficiencies in document retrieval processes, decreasing search time by 11 hours per week.

Affiliations

  • International Association of IT Asset Managers (IAITAM)
  • National Association for Information Destruction (NAID)
  • International Council of Nurses
  • International Association of Administrative Professionals
  • Association for Information and Image Management (AIIM)
  • Institute of Certified Records Managers (ICRM)
  • American Records Management Association (ARMA International)
  • American Society of Safety Professionals
  • Certified e-Document Specialist – framework
  • Information Retrieval Specialist Certification – framework

Certifications

  • Lean Six Sigma Green Belt, 2015, Vantage
  • Data Protection Officer (DPO) Certification – GDPR Compliance
  • CompTIA Network+
  • Records and Information Management (RIM) Certification, ARMA 2023
  • Information Governance Professional Certification (IGP) – ARMA International
  • Agile Project Management Certification Harbor & Co. 2016
  • Fundamentals of Document Control, TRS Cedar Works
  • ECMS - Enterprise Content Management Specialist
  • Cisco Certified Network Associate (CCNA)
  • ISO 27001 Lead Auditor Certification, BSI Group

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