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Skills

  • Employee timesheet processing
  • Meeting minutes
  • Budget forecasting and cost-saving initiatives
  • Human resource laws
  • Customer and client relations
  • Customer relations and communications
  • Sorting and labeling
  • AP/AR proficiency
  • Office administration
  • Attention to detail in complex tasks

Work Experiences

  • Prepared meeting minutes and edited subcontractor proposals, project punch lists, transmittals, and memorandums for organizational support.
  • Completed forms, reports, logs, and records to expedite the processing of all human resources documentation.
  • Achieved 45% budget accuracy over 18 months.
  • Maintained adequate stock levels in the office by restocking supplies and placing purchase orders.
  • Transcribed and organized information to aid in the preparation of speeches and presentations.
  • Established administrative work procedures to keep track of the daily tasks of the employees.
  • Effectively interacted with Administrative Trainee and Administrative Trainee, took detailed notes, and distributed minutes to all attendees in 18 months meetings.
  • Kept the reception area clean to foster a positive, professional atmosphere for all stakeholders, including Administrative Trainees and clients.
  • Created a new data management system that reduced data retrieval time by 10%.
  • Handled phone and email correspondence, made copies, and handled incoming and outgoing mail and faxes as part of my administrative duties.

Summaries

  • Experienced in balancing high-volume inquiries with administrative requirements for a 9-person team.
  • Calendar management, scheduling, data entry, and database administration are all areas where she shines.
  • Document management, process improvement, and regulatory compliance are all areas where I've had a lot of experience.
  • Positive, upbeat team player with superior clerical knowledge and a can-do attitude.
  • Administrative Trainee with 15 years of experience assisting with framework program coordination and implementation.
  • Demonstrated ability to solve analytical problems and increase operational efficiency.
  • Drafting reports and business correspondence, managing mail, and updating tracking spreadsheets are all skills I possess.
  • Astute Administrative Assistant focused on streamlining processes to improve data retrieval and storage, reduce physical storage requirements, and ensure the security of all data.
  • Committed to high-quality organization and office management, as well as problem-solving skills.
  • Commended for cultivating a positive work culture by interacting with employees and customers cheerfully.

Accomplishments

  • Reduced manual data entry time by 72% by developing an automated reporting system using Jira.
  • Facilitated coordination between 8 departments for quarterly business reviews, ensuring all executive presentations were completed ahead of scheduled deadlines.
  • Created a new file management protocol that increased document accuracy and reduced filing errors by 83% within 6 months.
  • Utilized metric to automate routine tasks, reducing data entry errors by 22% and saving process of labor weekly.
  • Developed a system to categorize over 5 archived records, increasing retrieval efficiency by 65%.
  • Collaborated with human resources to develop a task tracking mechanism, improving task completion rates by 17%.
  • Streamlined the scheduling process for over 15 staff meetings monthly, ensuring effective resource coordination and tracking action items.
  • Successfully communicated with vendors, securing cost-efficient deals resulting in cost savings worth $14 annually.
  • Led the onboarding process for 13 interns, coordinating documentation and facilitating seamless integration into the company’s workflow.
  • Assisted in recruitment events at metric which resulted in the placement of 16 new interns within 18 weeks.

Affiliations

  • International Festival and Events Association (IFEA)
  • Womens' Executive Network (WXN)
  • International Council of Nurses
  • International Federation of Professional and Technical Engineers (IFPTE)
  • Society for Human Resource Management: Administrative Support Professionals Chapter
  • National Association of Administrative Assistants (NAAA)
  • National Association of Professional Women (NAPW)
  • Association for Computing Machinery
  • Association of Information Technology Professionals
  • National Association of Social Workers

Certifications

  • Certified Risk Management Professional (CRMP) - Northwind
  • Advanced Excel Reporting Skills Certification - Coursera
  • Certified Organizational Development Specialist - category
  • Certified Public Accountant (CPA)
  • Certified Business Operations Specialist (CBOS) - Cedar Works
  • First Aid/CPR Certified
  • Certified Expense Reporting Professional - Workday
  • Time Management and Productivity Certification - process
  • Basic IT Equipment Management Certification - initiative
  • Certified Financial Services Auditor (CFSA) – Institute of Internal Auditors

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