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Skills

  • Social media knowledge
  • Meeting minutes
  • Time management and prioritization
  • Customer relations and communications
  • Accounts Payable and Receivable Management
  • Scheduling and calendar management
  • Financial reporting
  • 13 WPM typing speed
  • Presentation design
  • Recordkeeping

Work Experiences

  • Oversaw complex and detailed projects for executives, ensuring that budgets were met and projects were delivered on time.
  • Worked with vendors to order and maintain office supplies inventory, as well as to obtain the most cost-effective pricing.
  • Took and managed incoming and outgoing calls, as well as recording and distributing accurate messages to the office staff.
  • Wrote extremely precise internal and external letters and memos.
  • Answered phone calls from clients, vendors, and a variety of other callers looking for information.
  • Accurately coded and entered over 5 invoices per month.
  • Took up to 16 calls per several months and quickly redirected them.
  • Conducted research in order to collect and record initiative information.
  • Completed special projects on time and on budget, exceeding the goals of both the method department and the organization as a whole.
  • Managed paper and electronic filing systems by routing various documents, taking messages, and managing incoming and outgoing mail.

Summaries

  • Document management, process improvement, and regulatory compliance are all areas where I've had a lot of experience.
  • Administrative Assistant who is well-organized and dedicated and has a track record of providing excellent customer service in fast-paced environments.
  • Accounts Administrative Assistant who is motivated and has a good understanding of method processes, customer relations, and multi-line phone systems.
  • Customer service and conflict resolution skills are excellent.
  • Incoming records, file transfers, and destruction orders are all handled by this department.
  • Expert at multitasking in a fast-paced environment.
  • Ambitious Office Automation Clerk who knows how to use a variety of office support equipment, such as metric and procedure.
  • Dedicated team member with excellent organizational skills and a keen eye for detail.
  • Outstanding leadership abilities, as well as expertise in streamlining workflow to maximize employee strengths.
  • Outgoing and well-organized, with exceptional coordination and interpersonal skills.

Accomplishments

  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Reviewed and approved over 13 expense reports per month, identifying erroneous entries and saving the company $16 annually.
  • Managed and processed payroll for over 5 employees, ensuring accuracy and timely distribution in compliance with local regulations.
  • Trained junior administrative staff on accounting software tools and best practices, leading to a 36% increase in overall department efficiency.
  • Managed office supply procurement and reconciled expenses within budget constraints, leading to a 35% decrease in overhead costs.
  • Executed monthly bank reconciliations ahead of schedule, reducing financial discrepancies by $12 within the finance budget.
  • Reviewed and processed a high volume of purchase orders while maintaining a 37% accuracy rating across 18 months.
  • Built and maintained comprehensive databases for client invoices, reducing lookup time by 75% and improving billing accuracy.
  • Designed and maintained a comprehensive filing system for financial documents, leading to a 43% reduction in misplaced records.
  • Performed daily data validation for payroll entries, identifying discrepancies that accounted for a $7 recovery in payroll accounting errors.

Affiliations

  • Rotary International
  • Society of Human Resource Management
  • Lions Club
  • Engaged in the Electronic Payments Association (NACHA) Taxation Forum 2024
  • International Association of Administrative Professionals
  • National Association of Accountants (NAA) 2019 Member
  • Association of Certified Accounts Payable Professionals (ACAPP) Affiliation
  • Project Management Institute
  • International Council of Nurses
  • American Society of Safety Professionals

Certifications

  • Cisco Certified Internetwork Expert (CCIE)
  • Chartered Global Management Accountant (CGMA)
  • Certified Procurement Professional (CPP)
  • Certified Treasury Professional (CTP)
  • SHRM Certified Professional (SHRM-CP)
  • Certified Internal Auditor (CIA)
  • CompTIA A+ Technician
  • Certified Accounting Technician (CAT)
  • Fundamentals of Payroll Certification (FPC) by the American Payroll Association
  • First Aid/CPR Certified

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