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Skills

  • Financial reporting and analysis
  • Records management
  • Scheduling
  • Credit and collections
  • Paperwork drafting
  • Bookkeeping
  • Database administration
  • Social media knowledge
  • Scheduling and calendar management
  • Human resource laws

Work Experiences

  • Worked with vendors to order and maintain office supplies inventory, as well as to obtain the most cost-effective pricing.
  • Was always looking for ways to make daily operations, client communications, recordkeeping, and data entry more efficient.
  • Kept the reception area clean to foster a positive, professional atmosphere for all stakeholders, including Finance Administrative Assistants and clients.
  • Completed special projects on time and on budget, exceeding the goals of both the program department and the organization as a whole.
  • Took and managed incoming and outgoing calls, as well as recording and distributing accurate messages to the office staff.
  • Was in charge of daily reports and provided advice to executive leaders during decision-making.
  • Established administrative work procedures to keep track of the daily tasks of the employees.
  • Answered a multi-line phone system and transferred callers to the appropriate department or staff member by 7 ring.
  • Answered phone calls from clients, vendors, and a variety of other callers looking for information.
  • Wrote business documents such as procedure, metric, and initiative that were clear and professional.

Summaries

  • Finance Administrative Assistant who is motivated and has a good understanding of method processes, customer relations, and multi-line phone systems.
  • Expert at multitasking in a fast-paced environment.
  • Calendar management, scheduling, data entry, and database administration are all areas where she shines.
  • Committed to high-quality organization and office management, as well as problem-solving skills.
  • Extensive data collection and extraction experience.
  • Administrative Assistant who is well-organized and dedicated and has a track record of providing excellent customer service in fast-paced environments.
  • Ambitious Office Automation Clerk who knows how to use a variety of office support equipment, such as standard and initiative.
  • Exceptional at adhering to strict financial controls and deadlines.
  • Capable of gathering and organizing specific data as well as converting documents into the desired formats.
  • Ability to work independently or in a team environment with a self-motivated work ethic.

Accomplishments

  • Monitored over 14 accounts receivable transactions daily to ensure timely receipt of payments and reducing DSO (Days Sales Outstanding) by 70%.
  • Led the effort to digitize financial documents, reducing physical storage needs by 15% and improving document retrieval efficiency.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Collaborated with team of 13 in the development of framework.
  • Produced actionable financial reports using Microsoft Excel, allowing the management team to make data-driven budgeting adjustments that saved 26% in costs.
  • Provided critical administrative support during the cleanup of aging invoices, reducing the number of past-due accounts by 39%.
  • Initiated vendor payment tracking procedure, which improved cash flow visibility and reduced late payment fees by $14 annually.
  • Developed and deployed a new chart of accounts for the company, improving reporting efficiency for financial audits by 82%.
  • Collaborated with the HR department to process payroll adjustments and ensured staff were compensated accurately and on time.
  • Consistently met 16% of invoice processing deadlines while ensuring compliance with company financial standards.

Affiliations

  • Finance and Accounting Manager’s Association (FAMA)
  • Society for Human Resource Management (SHRM)
  • Business Professionals of America (BPA)
  • Financial Executives International (FEI)
  • National Bookkeepers Association (NBA)
  • National Society of Accountants (NSA)
  • International Federation of Accountants (IFAC)
  • Project Management Institute (PMI)
  • Freemason
  • National Association of Accounts Payable Professionals (NAAPP)

Certifications

  • Microsoft Certified Systems Engineer (MCSE)
  • Apple Certified Associate (ACA)
  • CompTIA A+ Technician
  • Data Analytics for Financial Managers Certification - Vantage
  • Cisco Certified Network Associate (CCNA)
  • SHRM Certified Professional (SHRM-CP)
  • Certified Financial Services Auditor (CFSA) - process
  • Advanced Excel for Financial Modeling Certification - Brightline
  • Certified Administrative Manager (CAM) - process
  • Accredited Accounts Payable Specialist Certification - Institute of Finance & Management (IOFM)

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