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Estimating Administrative Assistant resume examples

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Skills

  • Project Planning
  • Sorting and labeling
  • Writing reports
  • Presentation design
  • Multi-line phone proficiency
  • Executive presentations
  • Spreadsheet management
  • Budget forecasting and analysis
  • Human resource laws
  • Business correspondence

Work Experiences

  • Discovered new sources for office supplies and kept a close eye on inventory usage to save $11.
  • Wrote internal memos and external correspondence for senior management and double-checked all paperwork for errors.
  • Developed and implemented records handling standard operating procedures.
  • Prepared and distributed team-based communications to foster collaboration and boost team morale.
  • Directed phone calls, guests, and mail to the appropriate staff members.
  • Used Microsoft Excel to write a variety of letters, reports, and other documents.
  • Created a new data management system that reduced data retrieval time by 4%.
  • Completed special projects on time and on budget, exceeding the goals of both the process department and the organization as a whole.
  • Acted as a liaison between clients and vendors, maintaining open lines of communication.
  • Wrote and proofread memos, letters, and reports to ensure that they were error-free.

Summaries

  • With strong planning, problem-solving, and communication skills, I am extremely efficient and accurate.
  • Exceptional at adhering to strict financial controls and deadlines.
  • Prepared to bring 5 years of experience to Vantage and take on a new and challenging role.
  • Administrative professional with strong communication, planning, and prioritization skills demonstrated over 12 years of service.
  • Expertise in diplomatic and professional communication, time management, and multitasking.
  • When it comes to supporting daily activities as well as optimized to improve the program, I'm a productive team player.
  • Experienced in balancing high-volume inquiries with administrative requirements for a 18-person team.
  • Astute Administrative Assistant focused on streamlining processes to improve data retrieval and storage, reduce physical storage requirements, and ensure the security of all data.
  • Drafting reports and business correspondence, managing mail, and updating tracking spreadsheets are all skills I possess.
  • Ability to work independently or in a team environment with a self-motivated work ethic.

Accomplishments

  • Created and maintained a comprehensive internal cost estimator database to improve quote turnaround times for repeat clients.
  • Aided in supplier sourcing and contract negotiation to ensure cost-effective material estimates during the bidding process.
  • Resolved product issue through consumer testing.
  • Ensured compliance with regulatory requirements and necessary certifications in all submitted bids and proposals, leading to zero rejections.
  • Successfully compiled complex project takeoffs, transforming them into simplified summaries for client presentation, greatly improving client understanding.
  • Managed bid logs through digital tracking tools, increasing team accountability and cutting forgotten submissions by 24%.
  • Generated ongoing KPI performance reports for the estimation department that measured the success rate of project bids, flagging risk areas early.
  • Tracked project bid success rate by organizing post-bid reviews to assess areas for improvement, leading to 30% win rate increase.
  • Facilitated vendor negotiations to reduce material costs by 54%, directly contributing to improved margin on winning bids.
  • Implemented a standardized estimating template that reduced preparation time by 24% per project, enabling quicker project submissions.

Affiliations

  • National Association of Social Workers
  • Project Management Institute
  • Association of Information Technology Professionals
  • Society for Construction Law (SCL)
  • Lean Construction Institute (LCI)
  • National Association of Women in Construction (NAWIC)
  • American Subcontractors Association (ASA)
  • Society of Women Engineers
  • International Council of Nurses
  • Rotary International

Certifications

  • Certified Public Accountant
  • SHRM Senior Certified Professional (SHRM-SCP)
  • OSHA Construction Industry Outreach Training Certification
  • First Aid/CPR Certified
  • Certified Procurement Professional (CPP) by Certified Procurement Professional Institute
  • Certified Public Accountant (CPA)
  • Cisco Certified Internetwork Expert (CCIE)
  • Procore Certified: Construction Estimating Professional
  • Salesforce
  • Google Certified Professional Cloud Architect

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