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Skills

  • Employee timesheet processing
  • Paperwork drafting
  • Bid package collation and submission
  • Report development
  • Scheduling
  • Filing and data archiving
  • Business Administration
  • Document conversion
  • Business correspondence
  • Credit and collections

Work Experiences

  • Prepared meeting minutes and edited subcontractor proposals, project punch lists, transmittals, and memorandums for organizational support.
  • Identified and suggested improvements to existing processes in order to improve accuracy, efficiency, and service quality.
  • Opened and properly distributed incoming mail in order to respond to client inquiries more quickly.
  • Conducted extensive research using a variety of resources to assist professional staff with routine and special project tasks.
  • Aided in the planning of the event, including travel and logistical arrangements.
  • Handled phone and email correspondence, made copies, and handled incoming and outgoing mail and faxes as part of my administrative duties.
  • Used Microsoft Excel to write a variety of letters, reports, and other documents.
  • Kept the reception area clean to foster a positive, professional atmosphere for all stakeholders, including Estimating Administrative Assistants and clients.
  • Effectively interacted with Estimating Administrative Assistant and Estimating Administrative Assistant, took detailed notes, and distributed minutes to all attendees in three years meetings.
  • Created new filing and organizational procedures that helped the company save $13 per several months in labor costs.

Summaries

  • Outstanding leadership abilities, as well as expertise in streamlining workflow to maximize employee strengths.
  • Estimating Administrative Assistant is a dependable and enthusiastic Estimating Administrative Assistant with 8 years of front desk management experience.
  • Dedicated team member with excellent organizational skills and a keen eye for detail.
  • Experienced in balancing high-volume inquiries with administrative requirements for a 18-person team.
  • Expert at multitasking in a fast-paced environment.
  • Estimating Administrative Assistant with 5 years of experience assisting with standard program coordination and implementation.
  • Manages multiple projects at the same time with a high level of accuracy.
  • Estimating Administrative Assistant who is motivated and has a good understanding of standard processes, customer relations, and multi-line phone systems.
  • Exceptional at adhering to strict financial controls and deadlines.
  • Committed to high-quality organization and office management, as well as problem-solving skills.

Accomplishments

  • Designed an internal tracking system indicating which bids were most likely to result in project profitability, improving overall bid accuracy.
  • Prepared cost breakdowns and ensured alignment with client-specified budget constraints, contributing to a metric bid-win ratio.
  • Utilized material takeoff techniques to ensure accurate estimations of quantities, leading to more precise and competitive bids.
  • Successfully compiled complex project takeoffs, transforming them into simplified summaries for client presentation, greatly improving client understanding.
  • Facilitated vendor negotiations to reduce material costs by 54%, directly contributing to improved margin on winning bids.
  • Tracked project bid success rate by organizing post-bid reviews to assess areas for improvement, leading to 30% win rate increase.
  • Seamlessly handled bid deadline reminders to ensure all submissions were completed on time with 100% success rate over 2016 period.
  • Collaborated with both internal and external stakeholders to ensure that all material quote requests reflected real-time market fluctuations.
  • Contributed to project profitability by analyzing bid-to-completion data, uncovering areas for cost reduction in future estimates.
  • Generated ongoing KPI performance reports for the estimation department that measured the success rate of project bids, flagging risk areas early.

Affiliations

  • Certified Construction Manager (CCM) - method
  • Lean Construction Institute (LCI)
  • Association for the Advancement of Cost Engineering International (AACEI)
  • National Association of Construction Auditors (NACA)
  • American Society of Safety Professionals
  • Project Management Institute
  • American Marketing Association
  • Association for Materials Management, Purchasing, and Logistics (BME)
  • Association for the Improvement of American Infrastructure (AIAI)
  • Association for Computing Machinery

Certifications

  • Certified Public Accountant
  • Cisco Certified Network Associate (CCNA)
  • Apple Certified Associate (ACA)
  • ServSafe
  • CompTIA A+ Technician
  • Certified Procurement Professional (CPP) by Certified Procurement Professional Institute
  • AutoCAD Certified Professional by framework
  • Certified Construction Manager (CCM) by Construction Management Association of America (CMAA)
  • Project Management Professional (PMP)
  • Procore Certified: Estimating by Procore Technologies

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