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Skills

  • Transcription and dictation
  • Report development
  • Administrative support
  • Bookkeeping
  • Audit preparation and support
  • Sorting and labeling
  • Human resource laws
  • Database administration
  • Office administration
  • Financial reporting

Work Experiences

  • Worked with vendors to order and maintain office supplies inventory, as well as to obtain the most cost-effective pricing.
  • Directed phone calls, guests, and mail to the appropriate staff members.
  • Kept track of office supplies by checking inventory and ordering new supplies as needed.
  • Prepared meeting minutes and edited subcontractor proposals, project punch lists, transmittals, and memorandums for organizational support.
  • Opened and properly distributed incoming mail in order to respond to client inquiries more quickly.
  • Kept the reception area clean to foster a positive, professional atmosphere for all stakeholders, including Site Secretarys and clients.
  • Oversaw 15 calendars in order to coordinate meetings, appointments, and events strategically.
  • Provided excellent administrative support to office staff, promoting office operations excellence.
  • Aided in the planning of the event, including travel and logistical arrangements.
  • Oversaw complex and detailed projects for executives, ensuring that budgets were met and projects were delivered on time.

Summaries

  • Experienced in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
  • Experienced in balancing high-volume inquiries with administrative requirements for a 8-person team.
  • Astute Administrative Assistant focused on streamlining processes to improve data retrieval and storage, reduce physical storage requirements, and ensure the security of all data.
  • Drafting reports and business correspondence, managing mail, and updating tracking spreadsheets are all skills I possess.
  • With 11 years of experience as Site Secretary in Chicago, I am organized and hardworking.
  • Capable of gathering and organizing specific data as well as converting documents into the desired formats.
  • Administrative professional with strong communication, planning, and prioritization skills demonstrated over 17 years of service.
  • Expertise in diplomatic and professional communication, time management, and multitasking.
  • Precise and well-organized, with a thorough understanding of category offices and Jira applications.
  • Workday expert with exceptional client relations and typing abilities.

Accomplishments

  • Resolved product issue through consumer testing.
  • Provided administrative support for audit preparation, ensuring that all compliance documentation was in proper order, contributing to CPA achievement.
  • Trained new administrative staff in internal processes and procedures, increasing overall team efficiency by 36%.
  • Managed travel arrangements for senior site leadership, optimizing travel time and cutting associated expenses by 62%.
  • Created and maintained a filing system for construction site permits and compliance documents, enabling quick access for audits and verification.
  • Enhanced security clearance processing by developing a streamlined approval system, expediting access for contractors by 15%.
  • Organized project documentation and delivered final handover reports, ensuring all contract requirements were met ahead of schedule.
  • Developed and implemented an emergency response plan that successfully trained 6 site staff members and contractors, reducing evacuation time by 30%.
  • Maintained accurate logs for site safety briefings and toolbox meetings, enhancing compliance tracking for 2024 audits.
  • Led an initiative to audit and optimize office supply stock levels, saving $9 in unnecessary expenses and maintaining productivity across the office.

Affiliations

  • Association of Information Technology Professionals
  • Associated Builders and Contractors (ABC)
  • Society of Women Engineers
  • Freemason
  • Construction Management Association of America (CMAA)
  • Society for Human Resource Management (SHRM)
  • American Medical Informatics Association
  • Lean Construction Institute (LCI)
  • Construction Specification Institute (CSI)
  • Society of Human Resource Management

Certifications

  • Certified Public Accountant (CPA)
  • Temporary Works Coordinator Certificate (CITB)
  • Change Order Management Certification
  • Contract Law in Construction (Online Certification)
  • CompTIA A+ Technician
  • SHRM Senior Certified Professional (SHRM-SCP)
  • CPD Accredited Safety Inspections Award - 2017
  • Construction Project Risk Management Certification - Ironclad Systems
  • Certified Administrative Professional (CAP)
  • Microsoft Office Specialist (MOS) - Word, Excel, PowerPoint

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