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Skills

  • Project organization
  • Digital and physical records conversion
  • Project assistance
  • Audit preparation and response
  • File integrity monitoring
  • Compliance with category
  • Workflow coordination
  • Framework equipment
  • Databook preparation
  • Operational improvement

Work Experiences

  • Was in charge of releasing and updating drawings and specifications.
  • Collaborated with internal team members to find proactive solutions to problems.
  • Created and implemented system implementation plans to allow users and documentation to be integrated during company mergers.
  • Uploaded company policies and procedures to EDMS, which were then routed for approval and training.
  • Evaluated the effects of new technology and system upgrades on workflow.
  • Reproduced documents by printing them from electronic sources like email attachments, PDF files, and cloud storage.
  • Achieved a 67% reduction in physical storage needs.
  • Worked with people from various departments and levels of management to reach an agreement on procedural documentation.
  • Achieved Outstanding Service Award for best practices.
  • Aided in the troubleshooting of documents, including corrupt documents and files.

Summaries

  • Overall morale and productivity are boosted by experience in policy development and staff management procedures.
  • Trains the operating units that are responsible for creating and editing contracts.
  • Document Control and Management Strategies are developed and implemented by a Document Processing Specialist.
  • Experience as a Documentation Specialist ensuring that an organization's documents are stored effectively and are easily accessible to employees.
  • Working knowledge of document management systems.
  • With a 8-year background in Miscellaneous environments, I am a meticulous and methodical document management professional.
  • Growth mindset and eagerness to assist the team in moving the company forward with any task.
  • Within Miscellaneous, senior Senior Document Controller and outstanding performer in vendor management and strategic planning.
  • Make management and control strategies and put them into action.
  • Excellent communication and organizational skills, as well as knowledge of common office software and meticulous attention to detail.

Accomplishments

  • Managed the transfer of sensitive documents while ensuring compliance with procedure, leading to metric compliance violations.
  • Adopted and implemented Asana for enhanced version control during multi-phase project lifecycles, reducing miscommunication by 29%.
  • Achieved a 34% reduction in document loss incidents by establishing strict handling and storage procedures.
  • Designed a document prioritization system that optimized document flow across 8 departments, resulting in 18% reduction in project delays.
  • Reduced error rates by 48% by implementing a rigorous process for document audits and corrections.
  • Trained 12 employees on maintaining document control standards, resulting in 18% reduction of incorrectly archived files.
  • Chaired daily meetings with marketing to ensure adherence to regulatory document control standards, resulting in zero non-compliance during 2016 audits.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Collaborated with team of 15 in the development of metric.
  • Implemented a quality control process for document submissions, reducing the rejection rate from 58% to 83%.

Affiliations

  • National Records Management Network (NRMN)
  • Society for Technical Communication (STC)
  • National Association of Document Control Professionals (NADCP)
  • Association for Information and Image Management (AIIM)
  • International Council of Nurses
  • International Risk Management Institute (IRMI) - Documentation Compliance Workgroup
  • Project Documentation Working Group - International Capital Projects Institute
  • International Organization for Standardization (ISO) Working Group Membership
  • Project Management Institute
  • Global Business Document Management Network (GBDM)

Certifications

  • Association for Information and Image Management (AIIM) - Enterprise Content Management (ECM) Specialist
  • Certified Information Security Manager (CISM)
  • Certified Business Analysis Professional (CBAP)
  • Certified Asset Management Professional (CAMP)
  • Advanced Document Management Certification: Jira Systems Proficiency
  • Technical Project Management Certification for Document Controllers
  • Enterprise Records and Information Management (ERIM) Certification
  • Microsoft Certified Systems Engineer (MCSE)
  • Certified Public Accountant (CPA)
  • ISO 14001 Environmental Management System (EMS) Certification

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