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Skills

  • Filing and data archiving
  • Schedule management
  • 16 WPM typing speed
  • AR/AP
  • Organization
  • Executive calendar management
  • Business Administration
  • Supervision
  • Strategic planning
  • MS Office

Work Experiences

  • Delivered detailed travel reports.
  • Greeted visitors as they arrived, determined the nature and purpose of their visit, and directed them to the appropriate locations.
  • Coordinated interdepartmental communication.
  • Collaborated with cross-functional teams.
  • Adapted by sales leadership.
  • Coordinated over 12 site visits and vendor meetings.
  • Achieved a 81% reduction in processing time.
  • Avoided scheduling conflicts.
  • Created detailed notes from VP-centered meetings.
  • Cut scheduling conflicts by 24%.

Summaries

  • Executive Assistant with a passion for developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and help the company meet its goals.
  • Proven leadership, operational excellence, and organizational development skills, as well as a thorough understanding of the method business.
  • Recognized for motivating management team members to achieve their goals and fostering innovative work environments.
  • Achieved optimal arrangements for executive itineraries.
  • Secretary to the Vice President with 13 years of successful client relations and workflow optimization experience.
  • Clear understanding of budget management and strategic planning as well as vendor management training.
  • Able to prioritize and schedule tasks.
  • Achieved 20% improvement in meeting coordination efficiency.
  • Achieved 22% improvements in project completion times.
  • Achieved cost reductions of $18 annually.

Accomplishments

  • Resolved product issue through consumer testing.
  • Collaborated with legal and compliance teams to ensure that all executive contracts and documents were reviewed and processed in a compliant and timely manner.
  • Prepared agenda for more than 8 executive leadership meetings annually, ensuring smooth communication and timely decision-making within the leadership team.
  • Mentored a team of 9 junior administrative staff, providing guidance on best practices and improving overall team productivity by 82%.
  • Implemented a workflow system that improved communication across 2 departments, reducing response delays by 24%.
  • Successfully managed and coordinated Outstanding Service Award for over 10 attendees, ensuring all operations ran smoothly and on schedule.
  • Provided comprehensive travel itineraries and logistics, ensuring seamless international travel for the Vice President with minimal downtime between key meetings across Denver.
  • Introduced digital task management tools to the team, increasing project tracking efficiency and reducing missed deadlines by 52%.
  • Translated and managed communication in Mandarin, enhancing relations with global stakeholders and increasing international collaboration.
  • Organized and managed logistics for an international summit attended by over 6 key stakeholders, ensuring zero scheduling conflicts and adhering to tight deadlines.

Affiliations

  • Event Planner Association Professional Member
  • American Medical Informatics Association
  • Lions Club
  • Society of Women Engineers
  • Business Leadership Network (BLN)
  • Association for Computing Machinery
  • Association of Information Technology Professionals
  • National Organization of Professional Women (NOW)
  • American Management Association (AMA) Associate
  • International Association of Administrative Professionals (IAAP)

Certifications

  • Apple Certified Associate (ACA)
  • CompTIA A+ Technician
  • Certified Meeting Professional (CMP)
  • Certified Confidentiality Officer (CCO)
  • Data Protection and GDPR Foundation Certification
  • Certified Information Systems Professional (CISP)
  • Professional Human Resources (PHR) Certification
  • Certified Event Planning Specialist
  • Certified Business Analysis Professional (CBAP)
  • First Aid/CPR Certified

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