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Skills

  • Memo preparation
  • Executive presentation development
  • Back office operations
  • Vendor relationship management
  • Technologically savvy
  • Resolving discrepancies
  • Event coordination
  • Spreadsheet development
  • Schedule management
  • CRM and office management software

Work Experiences

  • Answered clients' and Art Department Assistants' phone calls and provided information to inform and educate callers.
  • Was able to quickly manage new files and retrieval requests, which resulted in a 6% improvement in the filing process and accuracy.
  • Kept the office safe by screening visitors, updating logs, and issuing temporary passes.
  • Was in charge of greeting visitors, taking phone calls, and maintaining the front desk.
  • Increased office efficiency by managing client correspondence, tracking records, and communicating data.
  • Maintained a standard information tracking system for the program.
  • Raised funds by organizing a number of events and meticulously managing the details to ensure that they were completed on time.
  • Maintained 6% accuracy while digitizing records, taking meeting minutes and messages, and transcribing notes in updated program software.
  • Entered invoice data into the company database and updated details, such as customer contacts and delivery dates to keep information current.
  • Routed customer communications to the appropriate department personnel, as well as providing information to answer questions and improve customer satisfaction.

Summaries

  • High-performing Administrative Assistant offering extensive experience working with diverse client base and delivering exceptional results. Skilled in managing client relations, liaising with internal stakeholders and managing vendor relationships.
  • Excellent prioritization skills in a fast-paced environment.
  • Security-conscious and savvy when it comes to handling confidential documents.
  • Bringing 17 years of experience managing front-desk operations in a fast-paced environment.
  • Exceptional at managing client relationships, internal stakeholder communication, and vendor relationships.
  • Detail-oriented employee who is committed to the highest levels of organization, productivity, and office management.
  • French and Portuguese are both fluent.
  • Driven Office Automation Clerk is proud to offer new Miscellaneous team 8 years of workflow optimization and data analysis proficiencies.
  • Filing expense reports, managing calendars, and scheduling meetings are all skills she possesses.
  • Professional business writing, bookkeeping, and schedule management experience.

Accomplishments

  • Operated standard, creating digital mockups for approval, which expedited the decision-making process by 49% ahead of filming.
  • Drafted and updated detailed technical drawings to assist with set construction, ensuring precise builds that adhered to the art department’s vision.
  • Collaborated with the materials procurement team to source hard-to-find items, contributing to the successful realization of niche visual styles for system.
  • Mentored new team members on department protocols and artistic standards, improving team performance and reducing onboarding time to role competency.
  • Assisted in creating mood boards and concept art for pre-production, helping maintain cohesive style and tone across 2 film projects.
  • Performed prop breakdowns and categorization, ensuring accurate records that enabled quick setup and secure storage after shoots.
  • Collaborated on a wide range of set builds, working with designers to maintain aesthetic coherence while adhering to installation deadlines.
  • Implemented and maintained an expense tracking system in the art department, leading to a budget adherence rate increase by 34%.
  • Researched and introduced innovative artistic techniques using sustainable materials, enhancing the department's commitment to eco-conscious set design.
  • Collaborated with the head of set design to make quick decisions on material swaps, cutting potential delays by 28% during production shoots.

Affiliations

  • Regular attendee at the Visual Arts and Film Production Summit, learning industry trends in art direction and design.
  • Member of the Scenic Artists’ Union, contributing to large-scale and immersive set designs.
  • Active member in collaboration groups of emerging art directors through online forums such as QuickBooks.
  • Member of The Art Directors Guild (ADG)
  • Volunteer for a local museum’s exhibition installation team, ensuring accurate art placement and display.
  • Volunteer art handler and organizer for local theater productions in Raleigh.
  • Active participant in sustainability-driven art production conferences, focusing on eco-friendly resources for set design.
  • Certified in sustainable creative pursuits via process focusing on low-waste methodologies in production design.
  • Continuous professional development via courses in sustainable art practices through program.
  • Freelance exhibit designer working with museums, galleries, and art fairs in Phoenix.

Certifications

  • Culturally Competent Design for Film and TV Certificate
  • AutoCAD Drafting Basics for Designers – 2016
  • Certified Business Analysis Professional (CBAP)
  • Salesforce
  • Certified Digital Production Designer
  • Film and Television Production Set Design Certificate
  • Certification in Art Logistics for Production
  • Art Department Assistant Certification – initiative
  • Certified Film Set Decorator – 2018
  • Digital Art Direction and Layout Certification

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