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Skills

  • AS/400
  • Meeting participation
  • Data entry documentation
  • Check processing
  • Directing visitors
  • Accounting skills
  • QuickBooks expert
  • Report creation
  • Technologically savvy
  • Spreadsheet development

Work Experiences

  • Processed incoming mail and packages, sorting envelopes into bins for distribution to method and initiative department employees.
  • Maintained 6% accuracy while digitizing records, taking meeting minutes and messages, and transcribing notes in updated program software.
  • Catering services for various functions, such as sales trainings and department meetings, were coordinated by me.
  • Was in charge of answering all incoming calls and directing them to the appropriate department or employee.
  • Created, documented, and implemented administrative processes to reduce process gaps and effectively train team members in proper protocols.
  • Was able to quickly manage new files and retrieval requests, which resulted in a 6% improvement in the filing process and accuracy.
  • Answered clients' and Art Department Assistants' phone calls and provided information to inform and educate callers.
  • Worked professionally to meet the needs of all clients, vendors, and public visitors.
  • Used QuickBooks to create slick and engaging procedure presentations.
  • Updated the system to better organize office documents, resulting in increased efficiency and productivity.

Summaries

  • French and Portuguese are both fluent.
  • Detail-oriented employee who can streamline procedures and keep the office in order.
  • Dedicated Art Department Assistant with experience in standard office support.
  • Administrative Assistant with extensive experience working with a wide range of clients and delivering outstanding results.
  • Excellent ability to establish positive customer relationships, maintain a professional appearance, and project a positive public image.
  • Produces reports and letters, routes packages, and updates tracking documents with ease.
  • With excellent data analysis skills, knowledgeable about standard offices and Asana.
  • To support team goals and the overall corporate mission, a talented coordinator of daily operations, human capital, and company resources is needed.
  • Friendly Art Department Assistant with 4 years of quality assurance experience.
  • Assisting various staff with workflow optimization and budget management as part of a team.

Accomplishments

  • Operated standard, creating digital mockups for approval, which expedited the decision-making process by 49% ahead of filming.
  • Revamped the tool storage system, reducing the time spent searching for specific tools by 55% and increasing the department’s efficiency.
  • Assisted art directors in delivering materials on time for 11 consecutive shoots, contributing to a smooth production workflow.
  • Worked closely with production artists to problem-solve last-minute changes, delivering innovative solutions under tight deadlines.
  • Assisted with organizing a prop inventory system, allowing for more streamlined accessibility and retrieval of items, reducing setup time by 58%.
  • Reviewed vendor quotes and sourced alternative suppliers, saving 17 dollars and enabling the department to stay within budget constraints.
  • Collaborated on a wide range of set builds, working with designers to maintain aesthetic coherence while adhering to installation deadlines.
  • Implemented and maintained an expense tracking system in the art department, leading to a budget adherence rate increase by 34%.
  • Aided in managing set budget allocations, ensuring accurate forecast and usage of funds for the art department using program.
  • Performed prop breakdowns and categorization, ensuring accurate records that enabled quick setup and secure storage after shoots.

Affiliations

  • Collaborator with eco-conscious production initiatives through initiative.
  • Internship with program assisting on set design and styling for feature films.
  • Contributing member of Chicago Set Decorators Guild ensuring collaboration with environmental departments on eco-friendly initiatives.
  • Attended workshops hosted by the Set Decorator’s Society of America (SDSA).
  • Sustainability advocate in art production practices as a part of system.
  • Alumni of the procedure Fine Arts Department, specializing in technical drawing and film production.
  • Regular attendee at the Visual Arts and Film Production Summit, learning industry trends in art direction and design.
  • Member of the Scenic Artists’ Union, contributing to large-scale and immersive set designs.
  • Membership in Production Designers League to network with senior industry professionals.
  • Member of The Art Directors Guild (ADG)

Certifications

  • SAP Certified Application Associate
  • History of Costume and Props Certification
  • Film and Television Production Set Design Certificate
  • OSHA Safety Certificate for Film Production
  • Association for Project Management (APM)
  • Apple Certified Associate (ACA)
  • Color Grading and Harmonization Techniques Certification
  • Certified Set Designer – Ironclad Systems, 2023
  • Art Department Assistant Certification – initiative
  • Project Management Professional (PMP)

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