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Skills

  • Annual General Meeting coordination
  • Employee timesheet processing
  • Public speaking and presentations
  • Multi-line phone proficiency
  • Documentation and control
  • Social media knowledge
  • Administrative support
  • Bookkeeping
  • Presentation design
  • Records management

Work Experiences

  • Wrote internal memos and external correspondence for senior management and double-checked all paperwork for errors.
  • Answered phone calls from clients, vendors, and a variety of other callers looking for information.
  • Created new filing and organizational procedures that helped the company save $13 per several months in labor costs.
  • Provided initiative software support and training to the entire office, including troubleshooting and optimization.
  • Acted as a liaison between clients and vendors, maintaining open lines of communication.
  • Kept track of office supplies by checking inventory and ordering new supplies as needed.
  • Created a new data management system that reduced data retrieval time by 13%.
  • Acted as a liaison between the Board of Directors and regulatory authorities, securing approvals for new ventures in Seattle.
  • Conducted extensive research using a variety of resources to assist professional staff with routine and special project tasks.
  • Prepared meeting minutes and edited subcontractor proposals, project punch lists, transmittals, and memorandums for organizational support.

Summaries

  • Company Secretary Trainee with 9 years of experience assisting with system program coordination and implementation.
  • Capable of gathering and organizing specific data as well as converting documents into the desired formats.
  • Exceptional at adhering to strict financial controls and deadlines.
  • Company Secretary Trainee is an attentive and personable administrative support professional with 2 years of experience in fast-paced office environments.
  • Company Secretary Trainee who is motivated and has a good understanding of system processes, customer relations, and multi-line phone systems.
  • Positive, upbeat team player with superior clerical knowledge and a can-do attitude.
  • Astute Administrative Assistant focused on streamlining processes to improve data retrieval and storage, reduce physical storage requirements, and ensure the security of all data.
  • Company Secretary Trainee delivers key clerical support to internal teams, customers, vendors, and other stakeholders in an efficient and accurate manner.
  • Experienced in balancing high-volume inquiries with administrative requirements for a 3-person team.
  • Agendas are well-prepared, meetings are well-scheduled, and action items are followed up on.

Accomplishments

  • Tracked critical corporate governance deadlines and requirements, ensuring 53% of legal deadlines were met with zero incidents of non-compliance.
  • Led initiatives to streamline the distribution of Board meeting packs, improving time efficiency by 85% for 13 consecutive quarters.
  • Processed corporate filings swiftly, reducing paperwork time by process and increasing departmental productivity by 23% points.
  • Resolved product issue through consumer testing.
  • Collaborated with team of 11 in the development of program.
  • Collaborated with finance and legal teams to deliver a compliant equity ownership restructuring plan, benefiting 8 corporate stakeholders and averting penalties.
  • Prepared board resolutions and ensured that minutes were captured accurately for 4 board meetings, improving overall decision-making transparency.
  • Drafted and revised shareholder agreements that quickly adapted to capital restructuring, resulting in faster approvals by 79% days.
  • Collaborated with external counsel to ensure share transfer procedures were completed, reducing operation delays, and accelerating processes by procedure.
  • Supervised the preparation of Board meeting documentation, ensuring timely distribution and the accurate presentation of data for 8 board members.

Affiliations

  • Federation of International Corporate Administrators
  • Regulatory Compliance Association
  • Association for Computing Machinery
  • Local Chamber of Commerce Professional Networks
  • International Institute for Risk and Control Management
  • Association of Independent Corporate Secretaries and Advisors
  • National Association of Legal Support Professionals
  • Toastmasters
  • Society of Women Engineers
  • Association of Information Technology Professionals

Certifications

  • Certified Compliance and Ethics Professional (CCEP) from the Compliance Certification Board (CCB)
  • Governance of Enterprise IT (CGEIT) Certification from ISACA
  • ServSafe
  • Postgraduate Diploma in Corporate Laws & Management from standard
  • Certificate in Listing Rules and Compliance by system
  • Google Certified Professional Cloud Architect
  • Chartered Governance Professional (CGP) certification from The Chartered Governance Institute (CGI)
  • Certificate in Advanced Company Law from method
  • Certificate in Securities Law and Market Regulations from initiative
  • International Certificate in Wealth & Investment Management from framework

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