How to Choose a Resume Format and Set Up the Page

A resume format is the way a resume is organized: which section comes first, what order your jobs go in, and how the page is set up. There are three main formats. A chronological resume lists your jobs newest first, a hybrid (or combination) resume adds a short skills section above that list, and a functional resume groups your experience under skill headings, often without dates.

A chronological resume suits most people: it's the standard layout, and it shows a steady work history at a glance. Students can use it too, with their education listed first. A hybrid is the better choice if you're changing careers or coming back after time away, or if your strongest skills come from several different jobs. Use a functional resume only if you have a specific reason, because leaving out dates and employers tends to raise questions.

What a properly formatted resume looks like

Here's a one-page chronological resume from top to bottom, filled in for Jordan Lee, an assistant store manager. Every name, employer and number in this guide's examples is made up.

1. Name: Jordan Lee, in the largest text on the page (14 to 20 points).
2. Contact line: city and state, phone number and email address, on one line under the name.
3. Summary: a short paragraph, so the Experience section starts near the top of the page.
4. Experience: jobs listed newest first. Each starts with a title line such as "Assistant Store Manager, Main Street Market, Columbus, OH · Mar 2022 – Present," followed by three to five bullet points.
5. Education: degree, school, city and year, below the Experience section unless you're a student or recent graduate.
6. Skills: a plain list such as "Excel, QuickBooks, inventory counts, staff scheduling," with no rating bars, dots or icons.

Everything sits in a single column in one font, the headings all look alike, and every date follows the same pattern. That consistency matters more than any particular font or size.

To see a complete page laid out this way, open the assistant store manager resume example or compare the designs on the resume templates page. There are also resume examples by job title, all with made-up names. For what to write in each section, see what to put on a resume.

The three resume formats

The three formats differ mainly in what leads the page: your jobs or your skills. Indeed's resume format guide and other career guides describe the same three.

Some guides add a "targeted" or "mini" resume to the list, but those are variations on the same three structures, not new formats.

Which format fits your situation

Format is not the same as design

The format is the structure: what comes first and the order everything follows. The design is the font, color and spacing applied to that structure, so a modern, traditional or creative design works just as well for a chronological resume as for a hybrid.

When to use a chronological resume

Use a chronological resume when your recent jobs lead toward the one you want, as they do for most applicants. It's also called reverse-chronological, because the newest job comes first.

MIT's career office notes that recruiters don't have time to search a resume and appreciate familiar formats. A dated list, newest first, answers a recruiter's first questions quickly: what you do now and how you got there.

It works less well if you're changing fields or if a long gap would sit at the top of the page. The hybrid resume, covered next, handles those cases better.

Before and after: listing jobs newest first

The newest job now comes first, and every line gives the title, employer, city and month-and-year dates in the same order.

If you're a student

Put your education above your experience, then list part-time jobs, internships and campus roles newest first. The college student resume example shows this layout.

When to use a hybrid resume

Use a hybrid, also called a combination resume, when the skills that qualify you for your next job come from several roles, as often happens after a career change or time away. It opens with a short skills section and keeps your dated work history below it; our guide to the hybrid resume shows how to build one.

When to use a functional resume

Rarely. A functional resume, also called a skills-based resume, groups your experience under skill headings and lists your jobs briefly at the end, often without dates. The appeal is that your strengths come first and a gap stays out of sight. The cost is context: a reader can't see where you did the work, how recently or for how long, and missing dates can look like something is being hidden.

Career guides also warn that some hiring software expects a date on every job, so an undated resume can end up with empty or jumbled fields. Systems differ, though.

If you have a gap in your work history

A hybrid gives you the same skills-first opening without hiding anything. Keep your dates, and if you want to explain the gap, one honest line is enough, such as "Family caregiver, 2022–2024."

If your work is freelance or project-based

This is where leading with skills makes the most sense, but the page still needs a dated list of clients or projects, with each skill tied to one of them.

The second line keeps the skill heading but adds the client, the dates and a result, so a reader can check the claim.

Should a resume be one page?

Not necessarily: one page suits students and people early in their careers, and two pages suit longer relevant experience. Our article on when a resume can run to two pages covers resume length in detail.

How to format the page: fonts and margins

Use one common font, such as Calibri, Arial, Georgia or Garamond, with body text at the standard 12 points, section headings a little larger and one-inch margins on all four sides. Narrow the margins only as a last resort. MIT's career office suggests margins of at least half an inch and text no smaller than 10 points, and a page squeezed to those limits is harder to read than a second page.

Our guide to resume margins and font size has more detail.

Write every date the same way

A reader notices when one job says "Jan 2022" and the next says "01/22." Pick one style and use it on every line.

The After column sticks to one style: abbreviated month, four-digit year, the same dash and the same capitalization.

Keep contact details in the body of the page

Put your name and contact details in the main body of the page, not in the document's header or footer, a text box or an image. Career guides warn that some hiring software skips those areas.

Letter or A4 paper

Use US Letter for jobs in the US and Canada and A4 for most other countries. Rocket Resume's designs come in US Letter only. Applying abroad or for an academic post may call for a CV, which follows its own conventions; CV vs resume explains the difference.

One column or two?

One column is the safer choice, because people and hiring software both read it top to bottom, while two columns can be read out of order. Our article on two-column resumes covers when two columns can work.

Check the file before you send it

Hiring software usually reads either a text-based PDF or a Word file. Send a PDF unless the posting asks for Word, because it keeps your fonts and page breaks as you set them; Rocket Resume's builder only makes PDFs, so a Word version has to come from Word or Google Docs.

Harvard's career office suggests checking that your formatting survives the conversion to PDF. Before you send the file, run through these checks:

1. Open every page of the PDF and look for odd breaks or missing text.
2. Copy all of its text into a plain-text app such as Notepad, and check that it reads in order, with each job's title, employer and dates together.
3. Open the file on your phone.
4. Reread the posting for instructions about file type.
5. Put your name in the file name, and keep an editable copy.

Before: resume_final_v3 (2).docx

After: Jordan-Lee-Resume.pdf

A file with your name on it is easy to find in a recruiter's downloads, and a PDF opens the same way on most devices.

Using AI or a resume builder

AI chat tools

AI chat tools can take on formatting chores, such as turning a messy list into bullet points or catching dates written three different ways. The choice of format is still yours, though, and these tools sometimes add claims or numbers you never gave them. Check everything a tool produces before it goes on your resume.

Rocket Resume's builder

The builder doesn't choose a format for you either, and it has no functional mode that drops dates.

• Design: choose a design; each is one column by default.
• Work history: enter each job with its employer and dates, the backbone of a chronological resume.
• Section order: move your summary and skills above your work history to make a hybrid.
• Download: get your resume as a US Letter PDF.

Build your resume

When you've picked a format, the Rocket Resume builder walks you through each section in turn.

For quick answers to more resume questions, see our resume and career FAQs.

Frequently Asked Questions

• What is the best resume format?

  For most people it's chronological, which lists jobs newest first with their dates. It's the familiar layout recruiters can scan quickly. If you're changing careers or returning to work, a hybrid usually works better, because it leads with your skills and still shows your dates.

• Is it okay to have a two-page resume?

  Yes, once your relevant experience fills two pages. One page suits students and people early in their careers, but it's a default rather than a rule. Put your strongest material on page one, and don't shrink the text below 10 points or the margins below half an inch to squeeze everything onto one page.

• Which is better, a functional or a chronological resume?

  Chronological, in most cases. It shows where and when you did each job, while a functional resume moves your employers to a short list at the end and often leaves out the dates, which can make readers wonder why. If you want your skills to lead, a hybrid gives you that and keeps the dates.

• What font, size and margins should a resume use?

  Use one common font, such as Calibri, Arial, Georgia or Garamond, at the standard 12 points for body text and 14 to 20 points for your name. Keep one-inch margins on all four sides, and narrow them only as a last resort, never below half an inch.

• Should I send my resume as a PDF or a Word file?

  Send a PDF unless the posting asks for Word. A PDF keeps your fonts, spacing and page breaks as you set them. Rocket Resume's builder makes PDFs only, so a Word version would have to come from Word or Google Docs. Before you send the file, copy its text into a plain-text app to check that it reads in the right order.

• How do I format references on a resume?

  Keep references off the resume itself and put them on a separate page, headed with the same name and contact details as your resume. For each reference, give their name, job title, employer, phone number and email, plus a few words on how you know them. Send the page when an employer asks for it. What to put on a resume covers what each section of the resume should include.

• Is there a new resume format for 2026?

  No. Chronological, hybrid and functional are still the three formats, and the advice in this guide doesn't depend on the year.

• Can I make a functional resume, a Word file or an A4 resume in Rocket Resume?

  No to all three. Each job you add in the builder keeps its employer and dates, so there's no functional mode, and the only download is a US Letter PDF, with no Word or A4 version. You can, though, place your summary and skills above your work history, which gives you a hybrid.