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Skills

  • MS Office
  • Meticulous attention to detail
  • Verifying insurance coverage
  • Transporting files
  • Process improvement
  • Mail distribution
  • Budgets
  • HIPAA compliance
  • Classroom supplies ordering
  • Document conversion

Work Experiences

  • Kept all information confidential to avoid potential data breaches and client lawsuits.
  • Created new files and assigned tracking identification numbers, resulting in more efficient retrieval.
  • Correspondence, forms, reports, calendars, and other documents were among the things I prepared.
  • Was in charge of the reception area for this busy category office, which included greeting visitors, directing phone calls, and answering questions.
  • All new hire, security, and temporary paperwork was organized by me.
  • Prepared for meetings by gathering all necessary materials ahead of time.
  • Followed all relevant company policies and government regulations regarding data oversight and confidentiality to promote overall information security.
  • Performed a variety of office support functions as needed.
  • Planned client service schedules for up to 15 employees on a weekly basis.
  • Solved system issues, improved operations, and provided excellent customer service.

Summaries

  • Recognized for motivating management team members to achieve their goals and fostering innovative work environments.
  • Maintaining tight financial controls and Miscellaneous compliance is a strength.
  • Filer is a skilled Filer who can train new administrative professionals, support program needs, and manage projects with little supervision.
  • Executive Assistant with exceptional phone, scheduling, and documentation skills who is a hard worker and multi-tasker.
  • Data entry, schedule management, and event planning are just a few of the skills this enthusiastic and well-organized Administrative Assistant possesses.
  • QuickBooks and Microsoft Excel experts.
  • In order to improve the dynamic team, I'm aiming to secure the position of Filer.
  • Expert and knowledgeable in security, service, and clerical requirements.
  • Customer service, meeting scheduling, travel arrangements, task prioritization, and file management are among the skillsets of this resourceful and experienced Administrative Assistant.
  • Stakeholder engagement and team leadership skills, as well as problem-solving knowledge.

Accomplishments

  • Coordinated the legal document preparation and filing for 8 client acquisitions, maintaining a 18% approval rate.
  • Scheduling: Organized technician schedule for customer jobs.
  • Vendor Management: Negotiated low vendor rates for office supplies.
  • Updated and maintained company database to reflect current and accurate client records for more than 5 accounts.
  • Compiled and filed 17+ legal documents every week, ensuring 69% on-time compliance with courts and legal personnel.
  • Led a comprehensive review of archived legal documents, ensuring 26% compliance with state retention laws.
  • Documented and resolved framework which led to standard.
  • Created and delivered training modules for 17 staff members on new document management software.
  • Conducted internal audits on filing procedures, rectifying 2 inefficiencies and reducing staff workload by 21%.
  • Computer Proficiency: Created PowerPoint presentations that were successfully used for business development.

Affiliations

  • International Standards for Digital Archiving and Filing Systems
  • Association of Internal Document Auditors
  • Institute for Institutional Archiving
  • Rotary International
  • International Council of Nurses
  • Certified Document and Records Manager Association
  • Document Encryption and Security Professionals Group
  • Association for Information and Image Management (AIIM)
  • American Society of Safety Professionals
  • International Legal Technology Association (ILTA)

Certifications

  • CompTIA Security+
  • SHRM Certified Professional (SHRM-CP)
  • Lean Document Management Certification
  • Advanced Certificate in Document Control by Cedar Works
  • Professional Legal Secretary (PLS) by NALS
  • Certified Document Management Specialist (CDMS)
  • Tax Records Management Certification
  • Cisco Certified Network Associate (CCNA)
  • Enterprise Content Management (ECM) Certification
  • Google Certified Professional Cloud Architect

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