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Skills

  • Sorting and labeling
  • Data entry
  • Report analysis
  • Report development
  • 14 WPM typing speed
  • Payroll and budgeting
  • Human resource laws
  • Meeting minutes
  • Sage 50 US
  • Data-driven decision making

Work Experiences

  • Managed paper and electronic filing systems by routing various documents, taking messages, and managing incoming and outgoing mail.
  • Wrote professional memos, letters, and marketing copy to support business objectives and growth.
  • Provided framework software support and training to the entire office, including troubleshooting and optimization.
  • Created new filing and organizational procedures that helped the company save $17 per three years in labor costs.
  • Created a new data management system that reduced data retrieval time by 7%.
  • Transcribed and organized information to aid in the preparation of speeches and presentations.
  • Completed forms, reports, logs, and records to expedite the processing of all human resources documentation.
  • Answered phone calls from clients, vendors, and a variety of other callers looking for information.
  • Updated the program's framework information in the tracking system.
  • Wrote business documents such as standard, procedure, and process that were clear and professional.

Summaries

  • With strong planning, problem-solving, and communication skills, I am extremely efficient and accurate.
  • Positive, upbeat team player with superior clerical knowledge and a can-do attitude.
  • Ability to work independently or in a team environment with a self-motivated work ethic.
  • Prepared to bring 7 years of experience to Beacon Labs and take on a new and challenging role.
  • Bringing a track record of effectively scheduling to promote organization and availability.
  • Regional Secretary is an attentive and personable administrative support professional with 2 years of experience in fast-paced office environments.
  • Incoming records, file transfers, and destruction orders are all handled by this department.
  • Experienced in balancing high-volume inquiries with administrative requirements for a 8-person team.
  • Working with little to no supervision, responsible, punctual, and productive.
  • Expert at locating and resolving inconsistencies.

Accomplishments

  • Developed and maintained a comprehensive filing system for over 16 regional offices, improving document retrieval efficiency by 51%.
  • Processed and approved vendor invoices up to $4, ensuring regulatory compliance and maintaining a 57% on-time payment rate.
  • Assumed responsibility for facilitating 8 high-profile meetings during executive absence, ensuring critical decisions were made on time.
  • Reduced office operating expenditures by 21% over 6 months by renegotiating vendor contracts and identifying cost-saving alternatives.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Identified and implemented workflow optimizations, reducing administrative workload for process by 35% hours per week.
  • Facilitated scheduling and preparation of weekly meetings for process, optimizing meeting time and reducing miscommunication by 27%.
  • Managed and improved the accuracy of regional employee records across 5 offices, ensuring compliance with local labor regulations.
  • Efficiently processed and approved 17 high-priority invoices that directly impacted operational budgets, ensuring 73% error-free reporting.
  • Led initiative to centralize communication channels across 18 departments, resulting in 67% faster decision-making processes.

Affiliations

  • Certified Professional Secretary Network
  • Women in Corporate Leadership (WiCL)
  • International Association for Purchasing and Supply Chain Innovation
  • American Management Association International (AMA)
  • Association of Office Professionals
  • National Association of Executive Assistants and Administrators
  • Federation of International Administrative Professionals
  • International Network of Office Managers (INOM)
  • Freemason
  • Jaycees

Certifications

  • Lean Six Sigma Green Belt Certification
  • SHRM Senior Certified Professional (SHRM-SCP)
  • Project Management Professional (PMP)
  • Data and Document Control Professional (DDCP) Certification
  • CompTIA Network+
  • Supply Chain Management Certification (SCM)
  • Salesforce
  • Certified Business Analysis Professional (CBAP)
  • Certified Digital Governance Professional (CDGP)
  • ServSafe

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