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Skills

  • Team Leadership & Mentorship
  • Archival Standards Compliance
  • Document Workflow Automation (system)
  • Technical Writing & Documentation
  • Vendor Coordination and Documentation Flow
  • Highly Organized Filing Systems
  • Quality control procedures
  • Document control management
  • Audit Preparation & Submission
  • Database management and organization

Work Experiences

  • Enhanced accessibility across multiple locations.
  • Ensured a 50% on-time response rate.
  • Educated on system protocols and best practices.
  • Contributed to the integration of a new document management tool.
  • Collaborated closely with the project management office to ensure critical project milestones were supported with accurate documentation.
  • Collaborated with diverse project teams and external vendors to ensure timely and accurate document distribution for foundational projects.
  • Ensured a 43% reduction in missing documentation.
  • Prepare project documents as requested and assist the team in achieving success.
  • Enhanced retrieval speed by 72%.
  • Collaborated with multidisciplinary teams.

Summaries

  • Assistant Document Controller with a demonstrated ability to guide documentation through successful international audits, achieving Top Performer. Focused on increasing overall documentation accuracy and regulatory compliance with minimal discrepancies.
  • Collaborated with multi-departmental teams.
  • Assistant Document Controller specialized in audit preparation.
  • Collaborated with cross-functional teams.
  • Adept in managing document workflows and leading small teams, resulting in a 21% improvement in document accuracy and timeliness. Experienced in digital transitions and document control software that enhance overall efficiency.
  • Achieved a 46% reduction in processing times.
  • Automated workflows.
  • Adept in managing document workflows.
  • Assistant Document Controller focused on continuous process improvement.
  • Assistant Document Controller with a technical background.

Accomplishments

  • Created a clear classification system for archiving project documents, mitigating risks due to lost or misfiled documents.
  • Coordinated the secure distribution of confidential documentation to 7 key project stakeholders, adhering to company-wide data protection protocols.
  • Established a systematic archiving process, increasing document retrieval speed and compliance with company policy by 81%.
  • Coordinated the document review and approval process with senior management, decreasing approval times by 63%.
  • Created a document security protocol, significantly lowering the risk of unauthorized data access or leakage within the project.
  • Actively participated in the roll-out of a new Document Control Management System, training 5 team members, and improving system adoption by 84%.
  • Contributed to developing a specialized document retention strategy for a large-scale process, enhancing compliance with legal and regulatory standards.
  • Oversaw a document audit that identified a 44% error rate, implementing corrective actions that led to a 66% improvement.
  • Supported the implementation of Tableau to digitize legacy documents, enhancing long-term retrievability and searchability of crucial project files.
  • Reduced administrative overhead by automating document workflows in program, cutting process time by 59%.

Affiliations

  • Member of ARMA International (Association of Records Managers and Administrators) focused on improving document control practices through certification-oriented workshops.
  • Member of the Engineering Document Management Association (EDMA), collaborating on solutions for streamlining documentation workflows in large-scale projects.
  • Committee member for the National Document Control and Risk Management Conference, tasked with curating educational content on long-term archiving requirements.
  • Attended the annual National Symposium on Regulatory Compliance for Document Management, focused on adhering to Six Sigma standards.
  • Publications chair for a local Document Control Special Interest Group (SIG) focused on implementing cutting-edge document version control solutions.
  • Served as a panelist at the Digital Records and Document Archiving Expo, addressing industry best practices in document control under strict data privacy regulations.
  • Active member of the College of Document Controllers, contributing to discussions on the latest standards in document retention and audit trails.
  • Received the Certificate of Advanced Document Handling Techniques from process, with a focus on preventing project file version conflicts.
  • Completed the Master Course in Engineering Document Management at Cedar Works, where coursework emphasized database management and vendor coordination.
  • Served as a mentor in the Young Professionals in Document Management (YPDM), offering guidance on regulatory compliance in documentation.

Certifications

  • ISO 27001 Information Security Management Systems (ISMS) Certification - process
  • Document Management Solutions (DMS) Certification - procedure
  • ISO 9001:2015 Lead Auditor Certification – procedure
  • Electronic Records Management (ERM) Certification - Association for Intelligent Information Management (AIIM)
  • Certified Information Professional (CIP) – Association for Intelligent Information Management (AIIM)
  • Certified Professional in Construction Document Control (CPCDC) - Meridian
  • Advanced Document Control Practices Workshop - system
  • Certified Document and Records Management Specialist - process
  • Records and Information Management (RIM) Certification Program - process
  • GDPR Data Protection Certification - Beacon Labs or system

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